by GBBN GBBN

DDS – Security Upgrades

11/28/19 – DDS contacts GBBN by telephone to discuss project and Architectural involvement.
11/29/19 – DDS forwards the four facilities Security Reports from Risk Management to TEI and copies GBBN.
01/09/19 – TEI informs GBBN the approved SOSS and Purchase Order were recieved from DDS.
01/15/19 – GBBN and TEI met with DDS Administration to discuss scope and direction for project.
01/16/19 – TEI and GBBN send updated budgetary information to DDS for Budget Analysis.
01/22/19 – DSS sends to TEI and GBBN the Proposed Security Assessment Budget for review and input.
02/08/19 – GBBN contacts bullet resistant glazing and frame contractors to discuss material and system selections.
02/11/19 – GBBN meets DDS at Fairfax School to discuss issues and options for the Receptionist renovations after reviewing the original renovation drawings for this earlier renovation area.
02/15/19 – GBBN forwards preliminary Scoping Drawings, for eaach floor of each of the four facilities to DDS for review and comment.
02/18/19 – DDS requests meeting with Administration to review scoping drawings and Optional Plan Layouts for the Support Center Receptionist area.
03/13/19 – GBBN communication estimated fee and scope to TEI for Owner requested Life Safety Plan updates.
04/05/19 – Owner review meeting with TEI and GBBN is held. Opinion of Probable Costs are reviewed. Owner indicates scope and estimated Construction Costs are per Owner’s needs and wihtin budget. Design team is approved to proceed with next phase SOSS for services.
04/18/19 – DDS confirms new door hardware on existing restroom doors is to be of a locking type.
04/23/19 – GBBN recieves confirmation from Owner that new Support Center Receptionist Layout and Safe Harbor Rooms are to be added to the Life Safety Evacuation Plans.
04/24/19 – Owner review documents are sent to DDS for review, of the LIfe Safety Evacuation Plans.

by GBBN GBBN

230 – 10th Floor – Security Door

10/18/2018 – Facilities Department contacts GBBN about new project.  Scope is to review new proposed egress door situation, for proposed public access, to existing employee only restrooms.
11/01/2018 – GBBN authors and delivers SOSS to Facilities.

by GBBN GBBN

DDS – Rost and Franks Re-Paving and Sealcoat Project

04/27/18 – DDS and GBBN hold kick-off meeting to discuss project scope of work and services.

05/23/18 – DDS and GBBN hold first project and document review meeting.

07/19/18 – DDS and GBBN hold final review meeting before release of contract documents for bidding.

07/23/18 – Preliminary Bidding Documents sent to ARC for review and comment.

07/24/18 – Final Contract Documents posted to ARC and Purchasing.

08/14/18 – Pre-Bid Meeting held at Rost School.

08/21/18 – Addenda #1 posted.

08/23/18 – Bid Opening held.  Three bids were received.  Westside Paving & Excavation, Inc. was the apparent low bidder.

08/24/18 – GBBN holds bid interview meeting with Westside.  GBBN issues letter of recommendation to DDS in favor of Westside as low and responsible bidder.

08/27/18 – GBBN completes authoring of AIA contract for Westside and delivers to DDS.

09/14/18 – Notice to Proceed sent from DDS to Westside.

09/17/18 – Contracts delivered from DDS to Westside.

09/21/18 – Pre-Construction Meeting held at Rost School.  10/3/18 established as the contract date.

09/24/18 – Schedule of Value Preliminary received by GBBN from Westside

09/26/18 – Schedule of Values and Mix Design Approvals sent back to Westside Paving.

10/17/18 – Logistics meeting held with WPI, GBBN and DDS Directors and Facilities Manager.  Schedule agreed to in principal, with dependency on weather.

10/22/18 – WPI starts with Site Mobilization.

10/23/18 – Milling and parking block removal are started.  By end of day all milling at Franks up to Rost service drive are completed.

10/24/18 – Paving is completed at all areas.  Striping should be completed by 10/27/18.
04/15/19 – DDS Facilities Manager requests status of close-out repairs remaining. Indicates painting of speed bumps has beeen completed by Owner.
04/16/19 – GBBN and Facilites Manager meet on site to finalize the remaining close-out repairs required. GBBN transmits findings to Westside Paving.

by GBBN GBBN

JC- Press Package Rendering Services

09/05/18 – Facilities and Administration request the “Press Package”, discussed during Commissioner Driehaus’s impromptu Press Conference be generated by GBBN.

09/06/18 – GBBN meets with Facilities to discuss direction to be used for structuring the Press Package, graphics to be used and Language to be generated and added by Facilities/Administration.

09/07/18 – GBBN emails a preliminary packet of renderings for Facilities to review and comment.

09/08/18 – Administration and Facilities comment back to GBBN about suggested formatting and title direction.  The option for new window placement was selected.

09/12/18 – GBBN has internal meeting to finalize layouts and direction for titles and implementation of the language sent by Facilities.  GBBN sends proposed “Milestone” verbiage to Facilities for approval.

09/12/18 – Facilities indicates via email that GBBN’s attendance will be required at the 9/17/18 BOCC meeting for any required input needed for approval of the Press Package.

09/17/18 – GBBN is notified the Press Package was not included on the BOCC Agenda for today.

09/24/18 – GBBN is notified the Press Package was not included on the BOCC Agenda for today.

 

by GBBN GBBN

GBBN – CAFM CAD General Maintenance

09/13/18 – Facilities requests GBBN/In4 to author a SOSS for General CAD related items that may happen as Facilities is migrating the Space Module to Web Central.
10/22/18 – Facilities requests status on project.  GBBN responds indicating intentions to mobilize by 10/25/18.
05/22/19 – GBBN isssues updated drawings for Facilities related to WebCentral new updates to the system.
02/26/20 – Facilities is finalizing the Space migration/ARCHIBUS v24 project, hopefully by next month. The Facilities Department is in need of some tweaks to the published drawings in the UAT site:
https://hamiltonuat.asset-fm.com/archibus/
Steve Farashian is the new Facilities PM for the project and he will be going to contact GBBN regarding those tweaks.

by GBBN GBBN

CAB – 8th Floor- P&D Space Planning

07/25/19 – GBBN and IPM finalize SOSS for Facilities and delivers.
09/25/18- Facilities contacts GBBN about a new project for Space Planning and existing systems furniture inventorying.  Existing P.O’s to be used to fund.
09/26/18- GBBN contacts IPM about role in project and requests scope proposal.
10/08/18 – GBBN and IPM meet with Facilities and Planning Development onsite for Kick-off Meeting.  A site walk through is held at end of meeting.
12/11/18 – IPM and GBBN meet with Planning and Developement and Facilities to discuss direction of project and deliverables.
12/21/18 – IPM meets with Planning and Developement Director to discuss IPM recommendations and Schematic Design schemes developed.
04/25/18 – On Hold.
07/25/19 – P&D to check over proposed plan and give comments.
09/26/19 – No project updates.
10/31/19 – No project updates but are shooting for prior to digital which is July 2020.

by GBBN GBBN

A&D – Interior Finishes- Phase 2 and Phase 3

05/29/18 – GBBN is contacted by Facilities to begin assembly of the SOSS for this project.  ADA Inclusion and THP Load Study must be included.
05/30/18 – IPM sends input to GBBN.  GBBN requests SOSS input from THP and ADA Inclusion Consultant.
06/25/18 – GBBN receives SOSS input from THP and Preview Group for inclusion into SOSS.
06/26/18 – GBBN delivers final SOSS to Facilities.
07/26/18 – GBBN receives approved SOSS from Facilities.
07/27/18 – GBBN informs all design team members of approval and returns signed copies of Proposals to each design team members.
08/13/18 – Facilities requests GBBN make revisions to the “Project Scope of Work and Schedule”  after consulting with all design team members.
08/15/18 – GBBN completes revisions to the “Project Scope of Work and Schedule” and transmits to Facilities.
08/30/18- GBBN to have internal design team meeting to kick-off Construction Document phase of project.
09/17/18 – GBBN begins Construction Document layout and production.
09/27/18 – Facilities requests GBBN and team put SOSS together for Construction Administration Phase 3 together.  GBBN constact IPM and Accessibility Consultant for Proposal.
09/28/19 – GBBN contacts Facilities about LEED component of Phase 3 SOSS.  Silver certification is requested.
10/04/18 – GBBN and TEI discuss LEED component of Phase 3 SOSS.  TEI reviews LEED C.I. Checklist for MEP involvement.
10/07/18 – GBBN has internal office meeting to discuss LEED C.I. possibilities for this project.  Findings shared with TEI.
10/16/18 – THP contacts GBBN about Floor Loading Study.  Requests more information on types, sizes and weights of existing file cabinets shown on Second Floor West.
10/17/18 – GBBN performs site visit to document and photograph existing file cabinets.  GBBN researches weights of fully loading file cabinets and reports findings to THP.
10/18/18 – IPM revises Second Floor layout to show a mirroring of West Side and East Side Departments to facilitate files moving from wood structure to steel frame structure.
10/21/18 – JFS approves IPM proposal to mirror the departments on the Second Floor.
10/24/18 – JFS reports additional changes to IPM/GBBN related to transaction Kiosks and Transaction Windows in Core, and cubicles on the West side, of Second Floor.
10/25/18 – THP completed initial field survey and review of the proposed floor plan. THP presented findings to GBBN for review with the County.  We discussed LEED-CI feasibility with County at Partner Mtg.  GBBN to submit a review of our findings that this building will not have enough credits to qualify for LEED certified and does not meet some of the pre-requisites for plumbing and water efficiency (an exemption would have to be requested).
11/02/18 – THP completed initial floor loading analysis of the proposed floor plan and published a summary letter.
01/14/19 – Entire Design Team meets to discuss project deliverables and scheduling in preparation for JFS and Facilities update meetings.
11/16/18 – THP developed a loading criteria and proposed a modified floor plan for review.
11/20/18 – THP and GBBN finalized a new plan to based on the loading criteria.
11/26/18 – GBBN receives approved SOSS and associated Purchase Order for Phase 3 of the project.
01/23/19 – GBBN and ADA Inclusion Consultant perform field verfication of all floors and spaces of entire buildings.
01/03/19 – Results of Mock-up Survey distributed to Design Team.
01/28/19 – GBBN/IPM/TEI meet with Facilities and JFS for Design Team update meeting.  Revised Project Schedule presented to all attendees.
02/04/19 – GBBN holds in-house LEED review meeting. Contacts TEI via teleconference to discuss LEED Certification possibilities and shortcomings.
02/05/19 – GBBN relays findings of LEED Certification review by GBBN/TEI to Facilities.
02/07/19 – JFS sends clarification email on status of “supervised visits” for the Visitation Conference Rooms.
02/24/19 – GBBN receives ADA Inclusion Study from The Preview Group.
02/25/19 – GBBN and IPM meet with Facilities and JFS for Design Team update meeting. Meeting Mintues from last meeting distributed. IPM presented their recommendations for furnishings of the Peripheral spaces to JFS. Clarifications were made related to JFS’s provisions of task chairs. GBBN presents update on ADA Inclusion Study and LEED update for the revised project scope. IPM sends latest updated electronic drawing files to GBBN for Room and Door Numbering purposes.
03/08/19 – IPM updates owner on outlet/data wiring types and locations for new proposed spaces.
03/20/19 – ADA Inclusion Study language modifications as requested by Facilites is negotiated.
03/22/19 – GBBN transmits new floor plans with room numbering and finish/room schedules ot JFS for Safe Harbor Committee use.
03/26/19 – Progress meeting held with Owner. New plans, with Room and Door Numbering completed. Room Schedules with room areas completed, three sections per floor, for Claude Toulson’s use.
03/28/19 – IPM confirms wall verses core drill outlet locations for new Conference Rooms. Owner review meeting held with Facilities and JFS.
03/29/19 – IPM completes preliminary Recycling Specification for Owner review.
04/01/19 – GBBN copies Phasor As-Built outlet/data locations for TEI on thumbdrive.
04/02/19 – GBBN and IPM confirm to TEI that the new systems furniture will have task lighting, LED which will replace the existing fluorescent task lighting on the existing stations. Not all existing workstations have task lights. Facilities confirms any future workstation whips/outlets should be included in this Bid Package. Location of new and/or relocated thermostats has been decided by Facilities.
04/11/18 – GBBN conducts on site field verification of hte existing reflected ceiling conditions. Facilities decides to match the 6th floor light well soffits on the other floors with existing windows located insidethe new Offices. TEI confirms this decision will not adversely affect the lighting of the Offices.
04/12/19 – GBBN informs IPM and Facilities the Fourth Floor Plans do not show the existing small stair in the Core leading up to the East Side.
04/15/19 – TEI sends specifications section for Mechanical discipline. Meeting held with Owner to review project status.
04/22/19 – IPM sends updates on floor plan changes for JFS requested changes.
04/24/19 – TEI attends progress meeting with facilities, IPM and JFS.  Reviewed MEP progress and left  progress copies for all in attendance.  TEI requested that IPM meeting to review every furniture power feed location.
05/06/19 – GBBN completes IPM Floor Plan and Furniture changes to the electronic drawing files. Copies of final plans sent to ThermalTech for their use as background drawings.
05/28/19 – Facilities confirms there will be no scope for the project related to “Safe Rooms”.
05/29/19 – IPM sends revisions to the Third Floor Plan to GBBN. ThermalTech drawings are mostly updated to last set of background drawings. HVAC, Electrical, and Plumbing should be read to review end of week.
06/13/19 – GBBN/IPM/TEI attend Design Progress Meeting.
06/26/19 – GBBN sends updated background electronic drawing files with updates from recent field verification.
07/01/19 – Design Team is scheduled to present the Owner with Review set of latest documents for Owner Review.
07/08/19 – GBBN submits Owner Review Set with Specifications, to Facilities, two sets, for review.
07/10/19 – GBBN issues additional specification sections to Facilities to be added to the Owner Review Set.
07/19/19 – GBBN, TEI and IPM coordinate discussions about project schedule and agree to the concept of eight weeks per phase. GBBN reports decision to Facilities.
07/23/19 – IPM requested that GBBN add addtional verbiage, in the specifications, requiring all General Trades Contractors, submit detailed line item quotes for the systems furniture. The Architects and Consultants will be allowed to review these quotes, to determine compliance with the specification,s before bids are awarded..
07/24/19 – Conversations with Facilities agreed that this additional information be added to the Supplementary INstructions to Bidders, Post Bis Instruction, 6.1.2.
08/26/19 – Facilities informs the design team that Project specific Federal Bidding language will be forthcoming by the end of the month or in early September for inclusion i nto the specifications. Facilities will also plan on delivering any review comments, from the earlier Owner Review Set, to the design team at the same time.
09/23/19 – The design team requests a meeting with Facilities to discuss added scope from JFS to determine what additional esitmating input is required for Project Request Estimate update.
09/24/19 – A meeting has been established for Friday 9/27/19 at 10:00 am.
10/18/19 – GBBN and TEI complete Opinion of Probable Costs updates for all disciplines. All discipline updates are sent to Facilities for their use. Facilities reports that review of the upddates have resulted in the project still being on track and the Design Team may proceed in wrapping up the Bidding Issuance Documents.
12/04/19 – GBBN contacts Purchasing Department for ITB information. ITB Number is #005-20.
12/09/19 – GBBN field verification of Fifth Floor Core offices to be demolished.
12/11/19 – Drawing Index updated. 160 sheets in set. Specification updated for all disciplines.
12/12/19 – ITB drawings and specifications to be distributed to Purchasing and ARC.
12/20/19 – Pre-Bid meeting held at Alms and Doepke Building. Meeting Minutes generated, along with Sign-In Sheet and issued by Addenda #1.
01/03/20 – Addenda #1 released to ARC and Purchasing Department. Specifications, drawing and Question revisions issued.
01/16/20 – Addenda #2 released to ARC and Purchasing Department. Question and Answer deadlines moved back one week. Specification and Questions addressed.
01/31/20 – Addenda #3 scheduled to be released to ARC and Purchasing Department. Bid Opening to be moved back one week to 2/13/20 at 11:00 am.
02/13/20 – Bid Opening held by Purchasing Department. Four bids received. Apparent low bidder is Graybach.
02/14/20 – GBBN conducts bid Interview telephone with Graybach following the bid opening. Telephone memo authored and transmitted to Facilities Department. Irregularities in responses summarized at bottom of memo, including apparent low bidder’s inability to provided required detailed breakdown within 24 hours as required by project manual and addenda. Follow up email sent to Graybach accordingly.
02/14/20 – GBBN receives telephone call from Graybach with additional Bid Rejection Interview questions. Facilities emails answers for transmittance to Graybach.
02/15/20 – Pursuant to the request by the Facilities Department, GBBN contacts Graybach, LLC to inform them of the ruling jointly by the Facilities Department and the Purchasing Department finding their apparent low bid to be non-responsive.
02/15/20 – Bid Interview conducted with Triton Services, Inc. at the request of Facilities Department. Telephone Memo authored and transmitted to Facilities. Triton Services delivers detailed breakdown used in Bid preparation to GBBN and Interior Project Management aa requested by Facilities.
03/02/20 – Pre-Award Meeting is held. Owner indicates the Recycling and WiFi Alternate Bids were to be accepted. Minutes to be distributed by GBBN.
03/03/20 – Triton Services confirms the manufacturer of the WiFi System will be as specified by ThermalTech.
03/15/20 – GBBN authors and distributes the Pre-Award Meeting Minutes to all attendees.
03/16/20 – GBBN solicits the successful bidders actual bid construction cost figures for the General and Mechanical disciplines for the permit application. The digital electronic submittal is completed and the CD burned for delivery to the City of Cincinnati.
03/17/20 – GBBN delivers and submits the hard copy and digital electronic permit submittal to the City of Cincinnati, for both Building and Mechanical Permits.

by GBBN GBBN

A&D – System Furniture Mock-ups

05/16/18 – Design Team is notified that JFS has signed off on the latest IPM Floor Plan designs for all floors of Systems Furniture layouts.  GBBN is asked to put together a  preliminary schedule for the entire project including design.

05/24/18 – Design team and Facilities meets in Kick-off meeting to discuss scope of work.  GBBN presents Preliminary Schedule.

05/30/18 – GBBN is notified by Facilities that JFS desires to have the mock-ups located in the Field Office Configuration.  Exact locations to be determined.  Standard configuration ‘B’ later chosen.

06/14/18 – SOSS is completed and submitted to Facilities.  F058A is designated for the SOSS.

06/21/18 – SOSS approved and delivered to GBBN by Facilities.

07/05/18 – Decision was made to pull new workstation mock-ups from existing walls to allow staff to completely walk around the cubicles.  No whips will be connected to the building system so  no permitting is required.

07/06/18 – Meeting between Facilities and Design Team to finalize scope and deliverables.

07/11/18 – No Alternate Bids are required in the specifications.

07/13/18 – All three selected contractors have confirmed interest in the project.  Documents are to be completed and issued.

07/16/18 – Facilities agrees to sixty (60) calendar days for receipt of Small Bid Packages from bidders.

07/19/18 – Documents are emailed to the three pre-selected bidders by Facilities.

07/26/18 – Pre-Bid Meeting to be held at Alms and Doepke Building Lobby.

08/03/18-  GBBN issues Addenda #1 to bidders including the Pre-Bid Meeting Minutes.

08/10/18 – Bid Opening is held at CAB 5th Floor Purchasing Office.  Three (3) bids are received.

08/11/18- GBBN interviews KFI by telephone and confirms complete understanding of scope of work.  GBBN makes recommendation to Facilities to accept KFI as Lowest and Responsive Bidder.

08/13/18- GBBN makes revisions to AIA contract and delivers to Facilities.

08/28/18- Facilities mails copies of approved AIA contracts to KFI for their signature and Insurance requirement confirmations.

09/20/18 – Pre-Construction Meeting held at A&D Building.  Facilities requests Background and Tax Exempt Package to be sent to KFI.

09/21/18 – Facilities sends Tax Exempt Package to KFI.

09/24/18 – Facilities sends Background and Tax Exempt Package to KFI.

10/16/18 – KFI sends Sales and Use Tax Construction Contract Exemption Certificate.

12/06/18 – GBBN authorized Application for Payment #1 and delivers to Facilities.

12/11/18 – GBBN authorized Application for Payment #2 and delivers to Facilities.

12/14/18 –  KFI onsite for repalcement of existing damaged worksurface.  Incorrect surface was delivered.  Vendor authorizes order for correct damaged worksurface replacement.

1/18/19 – KFI onsite to replace damaged worksurface countertop.  All work is successfully completed.  Facilities agrees to closeout project.

by GBBN GBBN

CH – Bronze Door Cleaning

06/21/2018 – Tony Matre contacts GBBN to inquire about this past project and the status of the original developmental drawings.  GBBN indicates all documents are still in possession of GBBN.  Tony would like to Bid  the Advertisement no later than November 16, 2018.

by GBBN GBBN

CAB – 10th Floor IS & RM Relocation

06/15/18 – GBBN receives phone call to introduce the project and establish the date and time for the Kick-off Meeting.  .
06/21/18 – GBBN meets with Facilities for the Kick-off Meeting.   Project Request Estimate #1826 is to be revisited and updated to current bidding environment.
06/22/18 – GBBN scans all Kick-off meeting handouts and emails to TEI.  A conference call is held with TEI to explain the scope.
06/22/18 – GBBN and TEI discuss scope of new project. TEI submits sub-consultant proposal to GBBN for this work.
06/25/18 – GBBN and TEI work on occupancy number for the training room people for the HVAC ventilation calculations for this work and scope. GBBN provides floor plan for use on this cost estimate.
06/26/18 – Owner sends final occupancy numbers to use for HVAC calculations on this project.  Staff indicated by the owner is CAGIS- 16 and 4 interns, Community Development 4 staff and CLEAR vacant.
06/27/18 – SOSS approved and delivered to GBBN by Facilities.
07/26/18 – TTE sets up backgrounds and prepares job for design for Trades build-out.
10/11/18 – Meeting is held with GBBN, Facilities and Sheriff.  Scope of project is discussed and GBBN requests amounts of existing shelving to be relocated be inventoried by the Sheriff IS Department.
10/12/18 – Amounts of existing shelving, to be relocated, was inventoried by the Sheriff IS Department, and forwarded to GBBN.  Relocation Programming Study from 6/21/18 is to be used.
10/25/18 – Demo is complete.  Abatement is underway.  Carpet tiles are being ordered.
03/28/19 – County has completed abatement, put in new carpet tiles, moved IT racks over to new space. People are moved over to the CAB. It’s an open space for now.
09/26/19 – No project udpates; we are waiting on direction from County on next steps.
01/30/20 – This project has been re-scoped. This version can be archived.

by GBBN GBBN

GBBN – In4- Web Central Drawing Publishing

05/15/18 – Jack Randall and In4 meet with Facilities to discuss Web Central Drawing Publishing.  In4 is requested to begin SOSS process.

05/15/18 – GBBN creates internal Opportunity and Network File Structure.

05/30/18 – In4 drafting SOSS to be submitted to Facilities by 06/01/18.

06/25/18 – SOSS  is approved and delivered to GBBN by Facilities.

08/25/18 – In4 makes first push of publishing to the Web Central Website.

08/29/18 – In4 is completed with uploading to Web Central.  Facilities is performing a quality check on drawings that have been uploaded.
08/28/19 – GBBN continues to update percentage of line weights for publishing to WebCentral. No other updates at this point from the Owner.
09/24/19 – IN4 indicated Purchase Order and Invoice reviews are underway to clarify remaining balance on Purchase Order for this project. No other feedback from Owner related to uploading process.

02/26/20 – Facilities is finalizing the Space migration/ARCHIBUS v24 project, hopefully by next month. The Facilities Department is in need of some tweaks to the published drawings in the UAT site:
https://hamiltonuat.asset-fm.com/archibus/
Steve Farashian is the new Facilities PM for the project and he will be going to contact GBBN regarding those tweaks.
03/26/20 – GBBN is working with ThermalTech to derive and estimating method for editing the website for As-Builts during an ongoing project.

by GBBN GBBN

All Buildings – 2019 Project Request Estimating

04/30/18 – Facilities sends final listing of 2019 Project Request Estimates to GBBN.
05/02/18 – IPM sends SOSS input to GBBN.
05/03/18 – GBBN delivers SOSS to Facilities.
05/11/18 – GBBN receives SOSS and Purchase Order from Facilities.
05/14/18 – IPM begins User Group interviews on appropriate Estimate Requests.
05/30/18 – GBBN meets with JCC Building Manager and Sheriff’s Office to discuss Estimate #1953 on overhead door replacement.

06/12/18 – GBBN meets with the CAB Auto Title Department about Employee Restroom Estimate Request.

06/13/18 – GBBN meets with Rick Hoffman and Greg Brufh about the estimate request for the Courthouse Room #315.

06/18/18 – GBBN holds telephone conversation with Electric Power Doors, the original installer and manufacturer of the four-fold hydraulic doors.

06/19/18 – GBBN holds telephone conversation with Overhead Doors of Cincinnati, the current maintenance contract holder.

06/20/18 – GBBN requests information and pricing from Pinnacle Engineering related to ACM abatement scope of work.

06/25/18 – GBBN receives Security Glazing input from Tony Matre and Geiger Construction Products.  Sheriff confirms overhead and four-fold hydraulic doors are not required to be ballistic rated.
06/26/18 – TEI has finished fieldwork on all cost estimate. Vendor quotes have been received where needed and coordination with partners has been an ongoing process. Most estimates are entered and ready for final review by TTC and MB. we are shooting to be complete by the end of June on this project.

06/26/18 – GBBN receives estimating input from the four-fold hydraulic door vendor.

07/06/18 – GBBN completes all estimating and reports the same to Facilities.

by GBBN GBBN

All Buildings- 2019 Project Request Estimating- Binder Assembly

07/16/18 – Facilities emails listing of 318 Project Request Estimates.  Request is made for SOSS for the Binder Assembly

07/24/18 – Facilities confirms final count of Estimates, number of Binders and delivery date of binders to Facilities.

07/25/18 – GBBN submits SOSS to Facilities.

08/02/18 – GBBN receives approved SOSS from Facilities.

10/22/18 – GBBN is completed with all Project Request Estimating printing.
01/29/19 – GBBN recieves Facilities final binder Summary Files for printing.
02/08/19 – GBBN transfers empty binders from Courthouse to GBBN.
02/14/19 – GBBN bundles entire printing files, on CD, along with empty binders, and past years’ binders for pick-up by ARC Reprographics.

by GBBN GBBN

CH – Law Library Re-Bid

04/16/18 – GBBN, Facilities, TEI and Law Librarian meet to discuss strategy for project that came in over-budget. Proposal was made to wait until June of 2018 to observe it construction activities and pricing stabilizes.
04/17/18 – Meeting held with Facilities, Law Library, GBBN and TEI.  Decision to reject bids.  BOE Board to vote 04/18/18,  and decide to proceed or cancel project.
04/18/18 – Board votes to proceed with Facilities recommendation to proceed with generating re-bid construction documents to be reviewed by Board in June.  Original reduced scope to be represented in documents to meet original estimating.
05/08/18 – GBBN and TEI meet with Bob Martin, City of Cincinnati Head Plans Examiner to discuss needs for fire dampers at existing Penthouse Floor Structure.
05/11/18 – GBBN meets with Facilities to clarify resubmittal scope of work.
05/14/18 – GBBN sends revised Background Drawing to TEI.
05/16/18 – TEI and GBBN have conference call to kickoff rebid phase of the project. Revised design documents due in June. We don’t’ see a lot of issues with the new plan as it seems like a good plan that we can make work. WE will update all Alternates to match in number and scope to GBBN new dictates.
05/21/18 – GBBN clarifies flooring scope with Facilities.
06/15/18 – Facilities notifies GBBN that Board for the Law Library has voted to proceed with redistribution of bid documents based on Facilities recommendations for scope changes to reflect current bidding environment.
06/25/18 – Coty has updated the HVAC drawings for the rebid project. TTC to review on 6/26 and coordinate new scope and Alternates with GBBN prior to issuance. HVAC, Fire and Plumbing should be complete by end of June for review.
06/28/18 – Owner Review Meeting held with Facilities, GBBN and Law Librarian.  Revised drawings (Architectural/MEP) and Front End Specifications are reviewed.
07/26/18 – TTE kicked off rebid scope and will have drawings and specifications updated for Rebid per the schedule 8/13/18.
08/21/18 – GBBN receives final ITB information from Purchasing.
08/22/18 – GBBN sends final documents to Purchasing for Posting.08/23/18- -GBBN issues final documents to ARC for review and comment.
08/24/18 – ARC suggests minor revisions which are completed by GBBN.
08/27/18 – Purchasing Issues final bid package.
08/29/18 – Law Library Re-Bid documents are on the street.  The prebid meeting is scheduled for 9/11/18 at 1:30pm.  Purchasing makes request to GBBN, for issuance with Addenda #1, the Bid Tabulation and sole bid received from KFI, from the earlier bid process t hat was rejected due to exceeding of the Published Estimate.
09/11/18 – Pre-Bid Meeting is held at the Law Library Boardroom.  A tour of the areas to be renovated is held after the meeting.
09/18/18- Additional Questions are received by GBBN from Purchasing after the last day for Questions has past.  Answers included in Addenda #1
09/25/18 – GBBN issues Addenda #1 to Purchasing and ARC.
09/26/18 – Triton Services requests additional answers with direct email to GBBN.  Answers/clarifications were sent.
10/03/18 –  Bids are received.  Triton Services Inc (TSI) is apparent low bidder.  GBBN calls and conducts telephone bid analysis interview.
10/04/18 – GBBN authors Meeting Minutes from interview and sends to Facilities with recommendation to accept TSI.
10/11/18 – Law Library Board meets and decides to accept Bas Bid only from Low Responsive Bidder.  GBBN authors AIA Contract and sends to Facilities for review.
10/12/18 – Facilities requests two small changes.  GBBN responds and completes contract and delivers to Facilities.
11/29/18 – Contract is approved and we will be looking to have a kickoff meeting shortly.
01/22/19 – GBBN submits Permit Response Letter to City of Cincinnati.
01/25/19 – Submittals approved are now Acoustic Ceilings, Ladders, Glass, Plaster, Gypsum Board, Logo, Metal Studs, Resilient Flooring, Roller Shades.
01/17/19 – Triton delivers mock-up sample of Glass Door film.
01/29/19 – GBBN sends submittal response to Triton concerning wood door/custom cabinetry wood species and finish selections.
01/31/19 – In partner meeting we decided to remove ladder access to the mechanical spaces and take a credit for that work. County is meeting new Triton project manager, Tony, next Monday.
02/20/19 – Pre-Construction Meeting held. Agenda produced by GBBN and meeting minutes completed.
02/26/19 – TEI and GBBN attend pre-construction meeting with Triton and Spade Electric on 02/20/19.  Triton scheduled to mobilize to project on 03/11/19. Door finish samples were presented by Triton to GBBN. GBBN meets with Facilities later to make selection of approved finish.
02/27/19 – GBBN sends preliminary meeting minutes to Facilities and TEI for reveiw and comment. Facilities reponses iwth minor corrections.
02/27/19 – Facilities and Triton confirm next mobilization meeting date of 03/07/19 at 1:00 pm.
03/28/19 – Add wall to Conf Room to hide the water pipe and vacuum pipe in the Large Conference Room. The plumbing line will be rerouted as high as possible in the space. Paint to match new ceiling color. GBBN approves and transmits approved Custom Millwork submittals to Triton.
03/29/19 – GBBN sends approved Millwork Submittals to Triton. Approved Door, Frame and Hardware submittals also returned to Triton
04/01/19 – GBBN approves color for Pendant Light Fixture.
04/05/19 – GBBN finalizes the wood stain sample submittal for millwork and doors. GBBN visits site to document existing MEP lines uncovered by Demolition.
04/08/19 – Revised Lighting Fixture Schedule submitted by Triton to GBBN. Transmission of same to TEI for review. TEI confirms revised schedule contains all required revisions and modifications.
04/09/19 – Pencil copy of Application for Payument #02 submitted to GBBN. GBBN authors Construction Change Directive #1.
04/10/19 – Construction Mmeeting #01 is held.
04/11/19 – RFI on door hardware and finishes submitted by GBBN.
04/15/19 – Pinnacle Engineering requests information on Abatement for this project. A new Abatement Contractor is now on the project and has subcontracted with Pinnacle for Air Sampling.
04/18/19 – TEI approves Fire Suppression submittals. GBBN approves ans delivers Application for Payment #2 for Triton.
05/01/19 – Construction Meeting #04 held on site. Walk through of site conducted after meeting. GBBN issues sketch on steel stud framing dimensions for monitor enclosures in three new Conference Roooms.
05/06/19 – ThermalTech and GBBN answer Electrical RFI’s from Bill Spade Electrical.
05/15/19 – Construction Meeting #05 held on site. Walk through of site conducted after meeting.
05/17/19 – Glass Film sample arrived from McAndrews Glass, via Triton. GBBN visits Courthouse and receives approval for the Solar Tint version without the patterned background. Triton is notified of approval.
05/27/19 – Application for Payment #3 Pencil Copy approved for processing.
05/29/19 – Facilities reports rough-in inspection failed due to lack of Permit Drawings on site and lack of proof for the Fire Alarm Permit for the IBI Inspector.
05/29/19 – Construction Meeting #06 held on site. Walk through of site conducted after meeting.
06/12/19 – Construction Meeting #06 held on site. Walk through of site conducted after meeting.
06/20/19 – GBBN receives pencil copy of Application for Payment #4.
06/26/19 – Construction Meeting #06 held on site. Walk through of site conducted after meeting. Sample of countertop material is delivered by TSI to GBBN.
07/03/19 – GBBN performs an inspecion of the Lighting Luminaires at the Courthouse Archive Rooom for the purpose of signing and approving the latest Application for Payment.
07/05/19 – GBBN approves and hand delivers the Appplication for Payment to Facilities.
07/10/19 – GBBN attends the bi-weekly Progress Meeting. A walk-through of the site was held after the meeting.
07/15/19 – GBBN issues Construction Change Directive #002 to Triton Services.
07/16/19 – GBBN issues Construction Change Directive #2 to Triton Services via mail.
07/18/19 – GBBN issues corrected sketches for Construction Change Directive #2, with corrected outlet relocation directions, to Triton Services via email.
07/24/19 – Construction Meeting held at the Courthouse, Room #608.
07/24/19 – There was discussion at the meeting that IBI might not accept the cleaned sconces due to the old sconces not being UL listed.  The scope is to re-use them according to the approved plans, and if inspector takes issue during inspections, the team will address at that time.  Triton receives pricing from DK for FA work on this project (since DK is installing FA throughout the whole building) and has pulled FA scope from Bill Spade Electric and authorized DK to do the FA work.
08/07/19 – 07/24/19 – Construction Meeting held at the Courthouse, Room #608.
08/13/19 – GBBN and TEI review and approve Pencil Copy nof Application for Payment #005. TSI is informed to mail three original copies to GBBN.
08/20/19 – GBBN hand delivers Application for Payment #005 to Facilities.
08/21/19 – Construction Meeting held at the Courthouse, Room #608. GBBN sends detail for wall base revised to conceal new Wiremold raceway to TSI.
08/21/19 – TEI sends approval forr Altnerate Work SOSS to GBBN to initiate new work to commence.
08/22/19 – GBBN receives CCD #001/#002 pricing from TSI. Owner approves pricing with GBBN’s recommendations. GBBN authors Change Order #001 to include CCD #001/#002 and the Alternate Scopes of Work. Change Order is mailed to TSI for signature.
08/26/19 – GBBN recieves telephone call, and subsequent follow up email, from City of Cincinnati Plans Examiner approving additional Alternate Scope of Work to be issued as an “Engineering Change” to the original Building Permit.
08/28/19 – TTE reviewed and approved payapp for work completed and sent an list of items for Triton to work on for the plumbing and HVAC work on this project in regards to piping materials, ductwork connections and control valves for the VAV units. Brent is checking on these items for us but the payapp was approved for the submitted percentages.
08/30/19 – Application for Payment #6 approved and hand delivered to Facilities.
09/10/19 – GBBN and TEI submit Engineering Change to Permit #2018P09968. Both hard copy and digital submission are included.
09/11/19 – GBBN meets Triton onsite to discuss finish details including base and new wall cap at plumving extension.
09/13/19 – GBBN attends Progress Meeting with TEI. A site visit was held after the meeting to discuss issues that arose in the meeting.
09/16/19 – GBBN meets Triton Forement to discuss additional finish details including base anchorage to plaster and concrete walls.
09/24/19 – ThermalTech performed punchlist on mechanical, electrical, plumbing and fire for the project.
09/25/19 – City said to finish door handle, fin coil and clean up the area, send them a picture and we can get our TCO. 98% complete for occupancy to use the space. IBI 98% done.
10/09/19 – Application for Payment #7 approved and hand delivered to Facilities.
10/21/19 – GBBN completes and issues General Construction Punch List and includes Law Librarian comemnts in list.
10/23/19 – GBBN contacts City of Cincinnati Plans Exmaminer concerning lack of approval or notification on Engineering Change submission. GBBN told verbally to correct Code Summary visuals and Ventilation Schedule.
10/24/19 – GBBN answers RFI on Alternate Scope doors, frames and hardware questions to TSI.
10/25/19 – GBBN and TEI submit required corrects to Engineering Change to City of Cincinnati Buildings and Inspections.
10/28/19 – GBBN inquiries about status of Engineering Change approval. GBBN notified Plans Examiner had been on vacation all of last week and no progress was made by the City.
10/28/19 – TSI copies Owner and Design Team on Phase 2 Suppression Permit. TTC stops in the Courthouse and still does not see where the additional sprinkler is required base don the wall locations.
10/29/19 – Triton asks about existing diffuser on face of wall. Originally TEI says to remove it, the existing diffuser have enough air for Ventilation but in a subsequent email, Bert and Terry decide to extend the diffuser into the room.
10/30/19 – GBBN answers additioanl RFI on Alternate Scope doors, frames and hardware questions to TSI.
10/31/19 – Discussed project scope at meeting and upcoming change orders with Triton for windows from original project, LL will move computer workstations, Triton will move into the computer lab next and we are waiting on a project schedule for the new offices. TTC will reissue the RFI for the HVAC duct and call the sprinkler contractor.
11/13/19 – GBBN meets with Triton at the site to clarify wall paint colors.
11/14/19 – Application for Payment #8 approved and hand delivered to Facilities.
11/30/19 – GBBN walks site to verify Application for Payment #09 from Triton.
12/06/19 – GBBN performs Back Punch List walk through with Facilities.
12/09/19 – TTC asked Triton about Controls finalizing the project and they are waiting on a switch to be installed by the County. County emailed they are working on getting this final piece installed as soon as they can.
12/13/19 – Application for Payment #9 approved and hand delivered to Facilities.
01/20/20 – Back Punch List sent to Contractor.
01/29/20 – Certified Payroll forms hand delivered to Facilities.
03/25/20 – Facilities Department indicates to the Design Team and Owner that the City of Cincinnati has signed off on the Final Inspection.
03/26/20 – GBBN sends an email, with the standard closeout document samples attached, to Trition Services, displaying those normally required for final Closeout of the project.

by GBBN GBBN

JC – State Grant Budget and Schedule Analysis

04/20/18 – GBBN is contacted by Facilities to convert email with estimated General Services expenses into a formal SOSS. Facilities dictates that a formal SOSS be authored for the update of the Opinion of Probable Costs and Gantt Chart for the entire four pod configuration.
04/23/18 – GBBN authors and delivers SOSS to Facilities.
04/24/18 – Facilities, GBBN, TEI and Sheriff meet to discuss displaced offices and program spaces. Design decisions were rendered concerning pod designated uses and design concepts.
04/30/18 – Facilities creates new Archibus Project Request Estimates #1966 and #1967 for design team’s use.
05/08/18 – Facilities forwards approved SOSS and Purchase Order to GBBN.
05/14/18 – GBBN sends new typical pod layout (Kenton County style) to TEI for estimating.
05/15/18 – GBBN confirms existing Corridor items, Door Ballistic Ratings, OB/GYN Room requirements with Sheriff’s Office.
05/17/18 – GBBN confirms existing slab floor coating with Sheriff and Facilities.
05/17/18 – TEI receive security grade plumbing fixture pricing from vendor.
05/18/18- GBBN sends revised Pod layout with improved sightlines and Sally Port to Administration, Sheriff and Facilities. GBBN sends status report to Administration.
05/22/18 – /GBBN coordinates interior door estimating approach with Facilities for ballistic ratings.
05/29/18 – GBBN forwards completed Archibus Project Requests #1966 and #1967 along with associated Gantt Charts to Administration and Facilities.04/21/18 – GBBN receives input for SOSS from TEI and THP.
06/27/18 – GBBN prints off both Gantt Chart Schedules and both Project Requests (Phased and Progressive) for the meeting 6/28/18.

by GBBN GBBN

DDS- Rost and Franks Repaving Project

04/19/18 – Kevin Maue contacts GBBN about a Kick-off Meeting to discuss and view the scope of work for this project.

04/20/18 – GBBN solicits input on pricing and workload from Kingsley Contractor.  Data is shared with DDS.

04/27/18 – GBBN to meet with Kevin Maue of DDS to hold Kick-off Meeting.

by GBBN GBBN

CH – Room #205 Renovation

04/02/18 – Facilities notifies GBBN that Municipal Courts has approved the project, estimated with Project Request #1949, for submission of an SOSS, to be performed by Trades. SOSS to cover the scope of the Project Request #1949.  GBBN solicits input from TEI.  Facilities confirms Trades to handle project including systems furniture scope.
04/03/18 – TEI sends input for SOSS to GBBN.
04/04/18 – SOSS issued to Facilities.
05/29/18 – TTC and SJ discussed starting this project after the JC Recovery is finished. The SOSS is in place for our firms. GBBN will develop the floor plan and TEI will star the load calcs and preliminary work right after the floor plans are ready.
04/03/18 – TEI sends SOSS input to GBBN.
04/03/18 – GBBN submits SOSS to Facilities.
05/10/18 – GBBN receives approved SOSS and Purchase Order from Facilities.
06/26/18 – TEI and GBBN discussed schedule for this project to be completed the first couple of weeks of July 2018. TTC, Coty and Barth scheduled to work on this project.
07/25/18 – GBBN has construction document set started.  GBBN questions were answered from Facilities to keep documents moving ahead. TTE checking load and ventilation calcs.
08/20/18 – TEI confirms that no fire protection modifications are required from the existing layout and configuration.
08/28/18 – Facilities requests three minor revisions to Owner Review set of documents after review by Municipal Court Administrator.
08/29/18 – TEI and GBBN have submitted final drawings for Owner Review.  Facilities confirms only one small revision, of adding data wall mounted outlet for future printer/copier, is required before issuance for Permit.  GBBN and TEI agreed upon 09/04/18- Issuance for Permit date in issue block.
09/05/18 – GBBN and TEI submit Applications for Building and Mechanical Permits to the City of Cincinnati.
09/26/18 – TEI receives code comments and re-submits drawings to IBI.
10/03/18 – GBBN receives letter from the City of Cincinnati requesting additional information for permitting.  This information is far in excess of any required by the City for comparable projects since GBBN has been doing Facilities projects.
10/17/18 – GBBN requests proposal from The Preview Group to provide part of the information requested by the City mentioned above.
12/21/18 – GBBN submits City of Cincinnati Permit Response Letter.
01/07/19 – GBBN pays for and obtains Building Permit from City of Cincinnati. Facilities agrees reimbursable expense to be billed to General Services SOSS.
01/29/19 – ThermalTech obtained the permit and delivered to John Nester for trades to do the work.
02/26/19 – Work is in progress with the county trades.  As of 2/15/19, there was no electrical roughed in to date.  Wall framing was nearing completion.  TEI tells John Nester to let us know when the trades are ready for a rough in inspection with IBI and TEI will schedule the inspection.
03/08/19 – GBBN performs site visit with Facilites. Inspector questioned location of two sprinkler heads. TEI responds to question with data input in email to Facilities.
03/26/19 – Work continues to progress in area.  Electrical rough in inspection was passed and work continues in space.  Trades (JN) to notify TEI when to call for final on the project.
04/24/19 – HamCo to notify TEI when to call IBI for final on the project.
05/29/19 – TEI was notified to contact IBI for final electrical inspection.  IBI scheduled for final inspection on 5/31.
06/26/19 – Project final IBI approval received.  on 06/25/19, while on site for a different project, the rooms were being moved into the space.
06/27/19 – Project is complete. Ready to archive. Partners can send in CAFM updates.

by GBBN GBBN

CAB – 10th Floor Community Development Renovations

03/26/18 – GBBN contacted by Facilities to plan Kick-off Meeting with Community Development.

03/29/18 – Kick-off Meeting date and time decided.

03/30/18 – Kick-off Meeting held at Room #1022, 10th Floor, of CAB.  Discussions held related to requested scope.

04/03/18 – Facilities sends marked up plan showing clarified scope for SOSS creation.  Photograph of front desk sent later by Facilities to GBBN.

04/06/18 –  Facilities clarifies card reader access system is desired by Community Development.

04/09/18 – TEI sends SOSS input to GBBN for SOSS.

 

 

by GBBN GBBN

JC – Recovery 3rd Flr Build-Out

02/22-18 – Created new project to track the actual construction project. THP and TEI to send final proposal data to Spencer for use on this project. Our proposal will include all the assumptions taken on this project for code review, relocation of existing spaces and basic construction intent.
03/20/18 – ThermalTech met with GBBN to review schedule for project design and construction at GBBN offices.

04/13/18 – Meeting held with Administration, Prosecuting Attorney, Facilities, Sheriff and GBBN to discuss Grant Application and Gantt Chart timelines.

04/18/18 – GBBN had telephone conversation with Steve  Holland of ODRC to discuss 5 phases of State Review process for this project.  Sheriff sends email documenting names of existing spaces within Justice Center for displacement communications.

04/20/`8 – Facilities determines a formal SOSS is needed for the State Grant Budget and Schedule Analysis.  See new project Post.

04/23/18 – Sheriff sends email with displaced space designated locations within existing Justice Center and Courthouse JAX space.

by GBBN GBBN

GABP- Diamond Club Kitchen Epoxy Floor

11/11/18 – GBBN contacted by Director of Operations to review potential two Kitchen Epoxy Floor Replacements.  Projects to be constructed by 3/318.

1/11/18 – GBBN contacts manufacturer to inquire about existing product that has begun to fail and preparation required to recoat.

1/21/18 – Samples of colors and slip resistance sent to Operations for selection by Owner.

1/23/18 – Owner color  and slip resistance level selections presented to GBBN.

2/1/18- Pre-Bid meeting held at GABP.  Three attendees present.  RFP documents distributed.

2/3/18 – Addenda #1 distributed.

2/12/18- All three proposals received.  GBBN contacts low and responsible bidder to verify scope.  GBBN recommends J Wesselman Specialty Flooring, LLC to Owner.

02/19/18 – Contractor to commence work at GABP.  Background Checks required by Reds.

by GBBN GBBN

JC – Capacity & Recovery Expansion

01/24/18 – Judi Boyko requests GBBN begin drafting Proposal/SOSS for Build out design services for scope of work requested in State Of Ohio Grant Application.  Copy of Grant Application emailed to GBBN.  GBBN requests same from THP and TEI.
02/02/18 – GBBN and TEI meet to discuss proposal scope and requirements for language to be contained in document.
02/04/18 – GBBN solicits  proposals for ADA Comprehensive Audit from potential consultants.
02/11/18 – GBBN also contacts potential Justice/Corrections consultants for Potential PEER  Reviews of design documents.
07/03/18 – GBBN submits SOSS based on recent meetings that have finalized all enabling projects to relocate existing staff, furniture and equipment.  GBBN completes updates to the Gantt Chart for the Progressive Project Approach.
07/25/18 – GBBN receives approved SOSS and Purchase Order.
07/26/18 – GBBN, Facilities and Sheriff meet to discuss logistics and update meeting schedule.
07/30/18 – TTE received approval for design, bidding and construction proposal from GBBN.
08/02/18 – GBBN completes updates to Gantt Chart, for the Progressive Process, adding Leadership Meeting Milestones, and forwards to Facilities.
08/20/18 – THP confirms existing shelf angle locations and construction details from original construction.  This exercise will assist the detailing and location of the new proposed security glass and glazing into the existing wall construction.
08/23/18 – TEI confirms existing MEP locations along existing long wall of proposed Recovery Unit for the purposes of locating proposed sloped ceilings.
08/23/18 – State of Ohio DRC responds to request for information concerning documentation of Enabling Project Scope within the JCC on this project.
08/27/18 – GBBN requests Room Naming protocol for the new Recovery Units and associated rooms inside.  Numbering has been discussed with Facilities and In4 internally at GBBN.
08/28/18 – GBBN meets internally to discuss design and footcandle measurement requirements for the new proposed Recovery Security Window sizes and locations.
08/29/18 – TTE has started updating our background drawings and we have finished our first pass at the final load calc for people and space HVAC loads.  We are working on the Ventilation Calculations next.
08/30/18 – GBBN, Facilities and Administration meet to discuss Media Press Release Packet of documents.
09/05/18 – GBBN and Facilities trade communications with the Sheriff about Room Naming and Numbering.
09/18/18 – GBBN, TEI and THP meet with the Sheriff’s Technical Committee for the Schematic Design phase approval.   Product selections and changes to the locker box design were made.
09/20/18 – TEI and GBBN perform field verification of all spaces affected by the scope of work.
09/24/18 – TEI sends sketches for proposed Second Floor work for plumbing under-floor work.
09/27/18 – TEI sent flush mounted SS temperature sensor cut sheets, we plan on replacing the pneumatic stats with DDC stats and new wiring in the wall, no wireless sensors unless there is absolutely no other way to make this work.  TEI ask unit prices for fixing DD boxes or replacing DD boxes if we find broken HVAC hardware.  TTC sent a new combo LAV/WC that has a smaller footprint to fit into the RR better.  We are adding trench drains to the door ways to the thresholds.  TEI asked about washer connections for security protection.
10/08/18 – GBBN and Facilities makes Press Package and Project Review presentation to BOCC.
10/22/18- GBBN and TEI send requests for information regarding shower mixing valve controls and Kiosk wiring logistics to the Sheriff.
10/22/18 – TEI sends to GBBN cut sheets on Floor Drain/sink, plumbing fixtures and plumbing routing information.
10/23/18 – Sheriff responds with answers to above.
10/24/18 – Facilities corresponds with State of Ohio ORC concerning Civil Rights Compliance.
11/14/18 – GBBN and TEI send State of Ohio Schematic Design approval drawings to Facilities for submission to the State Department of Rehabilitation and Correct.
11/27/18 – GBBN and TEI send updated Opinions of Probable Costs to Facilities.
12/19/18 – GBBN meets with Facilities to discuss State of Ohio submission and GBBN signs applicable portion of submission.
01/31/19 – Project is in review. Designers to wait until next approval phase to create DD documents and then CD documents a month later.
02/28/19 – Project is in review. We are waiting on State Review comments.
03/28/19 – Project is ins review. We are waiting on State Review comments and Grant Rebate information on this project. We could have information back on April 5 from the State.
04/21/19 – Facilities notifies GBBN of confirmation of proposed Schematic Design Meeting request from STate of Ohio.
04/22/19 – GBBN and Facilites agree 4/29/19 will be date for Phase 1 meeting, to be held in London, Ohio. Proposal is for Phase 2 and Phase 3 meeting, with State of Ohio Rehabilitation and Colrrection, has been tentatively agreed upon by the State.
06/24/19 – GBBN/TEI attend Discussion on Update of J.C. Build Out Schedule.
07/18/19 – GBBN meets with Facilities, to discuss restarting the design portion of this project. The goal is for Facilities, to have all future deliverables, related to the State of Ohio SD response packet, required from the design team, documented by August 1, 2019.
08/08/19 – GBBN confirms with KFI, additonal existing conditions from the Server Room door removal project from 2018. KFI recalls latch sides of the existing hollow metal door frame were not grouted solid, as if to leave future possibilities for electronic door hardware wiring to be added.
08/14/19 – GBBN informs design team all Rooom Numbers and Door Numbers have been added to the Base Floor Plan drawings. Door numbering forwarded to the Door Hardware Consultant.
08/15/19 – GBBN meets with Door Hardware Consultant for this project. Questions on door functioning are developed and later forwarded to the Sheriff’s Office for input.
08/15/19 – GBBN emails State of Ohio DRC with questions generated by Door Hardware Consultant related to Corrections Grade door hardware specifications.
08/27/19 – GBBN meets with THP, to finalize the Architectural-Structural interface. THP to generate additional structural detailing language, for inclusiion into the Architectural drawings.
08/28/19 – TTE committed to completing this project in September on owner deadline.
09/23/19 – GBBN recieved email, from Facilties Electrician, relating contact information, for exisitng electromechanical lockset replacement parts vendor. GBBN makes contact and is informed about matching locksets, both mechanical and electromechanical, and other peritnent vendors. Infornation is shared with TEI and Facilities.
09/24/19 – GBBN and TEI establish a meeting with the Sheriff to vist an existng LC to determine full am ount of racks and equipment to be housed in the new Pod Guard Post Obsevation desks. Meeting is set for 09/30/19 at 10:00 am.
09/25/19 – GBBN contacts Corrections hollow metal door and frame manufacturer. Details for door frame, doors, sidelights and vision windows are secured and documented.
10/25/19 – GBBN and TEI send Phase 2/3 Drawing and Specification hard copies to FAcilities for submission to the State of Ohio ODRC.
10/29/19 – GBBN delivers signed copies, of the ODRC Phase 2 and the Phase 3 Checklists, to Facilities, for transmission to the ODRC.
11/20/19 – The project teams finalizes a meeting with Christopher Darlington of the State of Ohio ODRC for the purpose of the final approval for the Phase 3 Bid Issuance.
01/30/20 – ARC must send a copy to Chris Darlington at the State for approval on this project when we issue. Grant funding and State of Ohio requirements has some additional language to be included.
02/13/20 – ITB#020-20 Bidding Documents issued to ARC Reprographics for review.
02/14/20 – ITB#020-20 Bidding Documents issued to Purchasing for BidSync uploading.
02/25/20 – Pre-Bid Meeting held at 9:00. North and South Buildings toured along with the JAX area of the Courthouse. Meeting Minutes to be authored and included in Addenda #1.
03/25/20 – Bids were opened today and appeared to be overbudget. Facilities asked the Partners to get more definition on the reasoning behind the overages and report back to the County. Facilities also indicated the BOCC will be issuing a resolution to reject all bids.
03/26/20 – GBBN has already called Triton Services, and has called scheduled for 10:30 with KFI and 11:00 with Graybach for today to discuss bid results.

by GBBN GBBN

JC – Administration Inmate Space Study

01/24/18 – Judi Boyko requests GBBN begin drafting Proposal/SOSS for Build out design services for scope of work requested in State Of Ohio Grant Application.  Copy of Grant Application emailed to GBBN.  GBBN requests same from THP and TEI.

02/02/18 – GBBN and TEI meet to discuss proposal scope and requirements for language to be contained in document.

02/16/18 – Sheriff Department requests copies of Grant Application drawings for presentation to Department of Corrections.  GBBN requested to appear at tour with DOC on 2/20/18 at 1300 hours.

by GBBN GBBN

JC – Recovery Unit Study

02/20/18  – GBBN and Facilities met at HCJC for Department of Corrections tour as requested by Sheriff’s Department.  Nobody from Sheriff’s Department were found in Lobby nor North Building Third Floor.  Email later indicated tour was brief and DOC observed required information and found all to be acceptable.

by GBBN GBBN

B.I.M. STANDARDS

06/25/14 – Facilities contacts GBBN about project and requests SOSS to be created.

07/02/14 – GBBN issued SOSS to Facilities.

02/26/15 – Mt. Airy project officially cancelled effectively cancelling this project.

by GBBN GBBN

ROUND BOTTOM GARAGE Asbestos Study

10/20/11 – Kick-off Meeting with Pinnacle and Facilities Department

11/04/11 – Facilities Department sends list of buildings to be included in Asbestos Abatement Reporting.

02/14/12 – Pinnacle Engineering requested drawing files for the purpose of documenting findings.

02/15/12 – GBBN sent drawing files to Pinnacle Engineering in PDF form.

03/30/12 – Meeting with Tim Schue of Facilities Department to discuss Archibus Input Strategy

04/03/12 – Field work completed, draft report completed and ready for initial review.

04/05/12 – Meeting with GBBN and Facilities to discuss drawing format.

05/10/12 – Meeting with GBBN and Pinnacle to discuss drawing format for reports. Tony Matre’s request for ‘General Information Notes to occur on each floor plan are discussed.

10/27/12 – Pinnacle Engineering sent ACM list from Archibus/BRG for purposes of designation conversion from Pinnacle report to Archibus data entry.

01/26/13 – BRG confirms entry of ACM data into Archibus is completed.

01/28/13 – GBBN conducts spot review and confirms data entry is accurate.

02/28/13 – Pinnacle sends GBBN a proposed completion schedule for remaining work.

03/18/13 – Tony Matre calls GBBN to request a status check on Pinnacle’s delivery schedule.

04/05/13 – Email sent to Pinnacle Engineering inquiring about status of project reports and unmet schedule milestone goes without response.

04/20/13 – Email sent to Pinnacle Engineering inquiring about status of project reports and unmet schedule milestone goes without response. Reported to Tony Matre via telephone call.

02/24/14 – GBBN and Pinnacle Engineering met with Tony Matre to deliver the final reports and electronic copies of the reports. GBBN is completing final report drawings for Pinnacle as final preliminary drawings are delivered by Pinnacle to GBBN. All drawings are to be completed by 2/28/14.

03/26/14 – All asbestos reports and associated drawings are complete. Final drawing input into Archibus/Web Central is ongoing. GBBN was granted access to the database to complete the drawing downloads.

07/01/14- GBBN sends another email and follow-up voice mail to Pinnacle Engineering inquiring about status of billings and final completion.

08/29/14- Pinnacle Engineering sends invoices for services to GBBN.

10/29/14 – GBBN sends Tony Matre SOSS invoice status with all of the Pinnacle Engineering invoices included.

10/31/14 – GBBN pursuant to Tony Matre’s request sends letter of documentation regarding scope overruns.

02/20/15 – GBBN in communications with Tony Matre to finalize invoicing for these projects.

by GBBN GBBN

RECORD CENTER Asbestos Study

10/20/11 – Kick-off Meeting with Pinnacle and Facilities Department

11/04/11 – Facilities Department sends list of buildings to be included in Asbestos Abatement Reporting.

03/30/12 – Meeting with Tim Schuh of Facilities Department to discuss Archibus Input Strategy

04/05/12 – Meeting with GBBN and Facilities to discuss drawing format.

05/04/12 – GBBN receives drawing files from C-R Architecture upon request for use by Pinnacle.

05/07/12 – GBBN transmits drawing files to Pinnacle for use in field documentation.

05/10/12 – Meeting with GBBN and Pinnacle to discuss drawing format for reports. Tony Matre’s request for ‘General Information Notes to occur on each floor plan are discussed.

10/27/12 – Pinnacle Engineering sent ACM list from Archibus/BRG for purposes of designation conversion from Pinnacle report to Archibus data entry.

12/22/12 – GBBN sends request to Pinnacle Engineering for remaining ACM translation data for continued Archibus data entry.

02/26/13 – GBBN inquires with Pinnacle for status of remaining documents to be sent to GBBN.

02/27/13 – Pinnacle reports back that progress has been made and further timetable for receipt will be coming 2/28/13

02/28/13 – Pinnacle sends GBBN a proposed completion schedule for remaining work.

03/18/13 – Tony Matre calls GBBN to request a status check on Pinnacle’s delivery schedule.

04/05/13 – Email sent to Pinnacle Engineering inquiring about status of project reports and unmet schedule milestone goes without response.

04/20/13 – Email sent to Pinnacle Engineering inquiring about status of project reports and unmet schedule milestone goes without response. Reported to Tony Matre via telephone call.

0611/13 – GBBN receives floor plan updates in electronic form. GBBN updates CAFM drawings for the 1916 for future reference.

02/24/14 – GBBN and Pinnacle Engineering met with Tony Matre to deliver the final reports and electronic copies of the reports. GBBN is completing final report drawings for Pinnacle as final preliminary drawings are delivered by Pinnacle to GBBN. All drawings are to be completed by 2/28/14.

03/26/14 – All asbestos reports and associated drawings are complete. Final drawing input into Archibus/WebCentral is ongoing. GBBN was granted access to the database to complete the drawing downloads. No existing drawing of 1916 Central Parkway exists in Archibus. GBBN to visit site and do field ottom: 2px”>

02/20/15 – GBBN in communications with Tony Matre to finalize invoicing for these projects.

by GBBN GBBN

GALBRAITH RD GARAGE Asbestos Study

10/20/11 – Kick-off Meeting with Pinnacle and Facilities Department

11/04/11 – Facilities Department sends list of buildings to be included in Asbestos Abatement Reporting.

03/30/12 – Pinnacle Engineering requested drawing files for the purpose of documenting findings.

03/31/12 – GBBN sent drawing files to Pinnacle Engineering in pdf form.

03/30/12 – Meeting with Tim Schue of Facilities Department to discuss Archibus Input Strategy

04/03/12 – Field work completed, draft report completed and ready for initial review.

04/05/12 – Meeting with GBBN and Facilities to discuss drawing format.

05/10/12 – Meeting with GBBN and Pinnacle to discuss drawing format for reports. Tony Matre’s request for ‘General Information Notes to occur on each floor plan are discussed.

10/27/12 – Pinnacle Engineering sent ACM list from Archibus/BRG for purposes of designation conversion from Pinnacle report to Archibus data entry.

01/26/13 – BRG confirms entry of ACM data into Archibus is completed.

01/28/13 – GBBN conducts spot review and confirms data entry is accurate.

02/28/13 – Pinnacle sends GBBN a proposed completion schedule for remaining work.

03/18/13 – Tony Matre calls GBBN to request a status check on Pinnacle’s delivery schedule.

04/05/13 – Email sent to Pinnacle Engineering inquiring about status of project reports and unmet schedule milestone goes without response.

04/20/13 – Email sent to Pinnacle Engineering inquiring about status of project reports and unmet schedule milestone goes without response. Reported to Tony Matre via telephone call.

06/10/13 – Pinnacle Engineering response with email indicating CAB report will arrive 06/11/13 and CAB on 06/14/13.

06/14/13 – Galbraith Road Garage Report arrives from Pinnacle. CAB report is not included.

02/24/14 – GBBN and Pinnacle Engineering met with Tony Matre to deliver the final reports and electronic copies of the reports. GBBN is completing final report drawings for Pinnacle as final preliminary drawings are delivered by Pinnacle to GBBN. All drawings are to be completed by 2/28/14.

03/26/14 – All asbestos reports and associated drawings are complete. Final drawing input into Archibus/WebCentral is ongoing. GBBN was granted access to the database to complete the drawing downloads.

07/01/14 – GBBN sends another emial and follow-up voice mail to Pinnacle Engineering inquiring about status of billings and final completion.

08/29/14 – Pinnacle Engineering sends invoices for services to GBBN.

10/29/14 – GBBN sends Tony Matre SOSS invoice status with all of the Pinnacle Engineering invoices included.

10/31/14 – GBBN pursuant to Tony Matre’s request sends letter of documentation regarding scope overruns.

02/20/15 – GBBN in communications with Tony Matre to finalize invoicing for these projects.

by GBBN GBBN

RIPPLE RD GARAGE Asbestos Study

10/20/11 – Kick-off Meeting with Pinnacle and Facilities Department

11/04/11 – Facilities Department sends list of buildings to be included in Asbestos Abatement Reporting.

02/23/12 – Pinnacle Engineering requested drawing files for the purpose of documenting findings.

02/24/12 – GBBN sent drawing files to Pinnacle Engineering in pdf form.

02/24/12 – Pinnacle began field investigation at the site.

03/30/12 – Meeting with Tim Schue of Facilities Department to discuss Archibus Input Strategy

04/03/12 – Field work completed, draft report completed and ready for initial review.

04/05/12 – Meeting with GBBN and Facilities to discuss drawing format.

05/10/12 – Meeting with GBBN and Pinnacle to discuss drawing format for reports. Tony Matre’s request for ‘General Information Notes to occur on each floor plan are discussed.

10/27/12 – Pinnacle Engineering sent ACM list from Archibus/BRG for purposes of designation conversion from Pinnacle report to Archibus data entry.

01/26/13 – BRG confirms entry of ACM data into Archibus is completed.

01/28/13 – GBBN conducts spot review and confirms data entry is accurate.

02/28/13 – Pinnacle sends GBBN a proposed completion schedule for remaining work.

03/18/13 – Tony Matre calls GBBN to request a status check on Pinnacle’s delivery schedule.

04/05/13 – Email sent to Pinnacle Engineering inquiring about status of project reports and unmet schedule milestone goes without response.

04/20/13 – Email sent to Pinnacle Engineering inquiring about status of project reports and unmet schedule milestone goes without response. Reported to Tony Matre via telephone call.

06/09/13 – GBBN inquires with Pinnacle Engineering about delays in deliverables.

02/24/14- GBBN and Pinnacle Engineering met with Tony Matre to deliver the final reports and electronic copies of the reports. GBBN is completing final report drawings for Pinnacle as final preliminary drawings are delivered by Pinnacle to GBBN. All drawings are to be completed by 2/28/14.

03/26/14 – All asbestos reports and associated drawings are complete. Final drawing input into Archibus/WebCentral is ongoing. GBBN was granted access to the database to complete the drawing downloads.

07/01/14 – GBBN sends another emial and follow-up voice mail to Pinnacle Engineering inquiring about status of billings and final completion.

08/29/14 – Pinnacle Engineering sends invoices for services to GBBN.

10/29/14 – GBBN sends Tony Matre SOSS invoice status with all of the Pinnacle Engineering invoices included.

10/31/14 – GBBN pursuant to Tony Matre’s request sends letter of documentation regarding scope overruns.

02/20/15 – GBBN in communications with Tony Matre to finalize invoicing for these projects.

by GBBN GBBN

1916 CENTRAL PARKWAY Asbestos Study

07/01/14 – GBBN sends another emial and follow-up voice mail to Pinnacle Engineering inquiring about status of billings and final completion.

08/29/14 – Pinnacle Engineering sends invoices for services to GBBN.

10/29/14 – GBBN sends Tony Matre SOSS invoice status with all of the Pinnacle Engineering invoices included.

10/31/14 – GBBN pursuant to Tony Matre’s request sends letter of documentation regarding scope overruns.

02/20/15 – GBBN in communications with Tony Matre to finalize invoicing for these projects.

by GBBN GBBN

2014 GBBN GENERAL SERVICES

09/17/13 – Bert Watts requests Partners to submit SOSS for 2014 General Services.
09/18/13 – SOSS submitted to Bert Watts.
01/30/14 – GBBN attends monthly Partnering Meeting.
02/27/14 – GBBN attends monthly Partnering Meeting.
02/24/14 – Bert Watts indicates the JCC Mural project services will be billed to the General Services.
02/25/14 – GBBN and TEI meet with Bert Watts to discuss moving the Recorder’s File Storage to the CAB 10th Floor CLEAR area. Bert requests the services for the Schematic Design and Opinion of Probable Costs be billed to the General Services.
03/18/14 – GBBN delivers estimating binders to Facilities after review finds all printing and assembly of binders to be in order.
04/24/14 – GBBN attends monthly Partnering Meeting.
03/27/14 – GBBN gets new Partner ID Badge at Sheriff’s Office in Courthouse to replace lost badge.
04/24/14 – GBBN attends monthly Partnering Meeting.
05/29/14 – GBBN attends monthly Partnering Meeting.
06/23/14 – GBBN completes the CAB 8th Floor As-Built drawing layering standard review and reconciliation.
06/26/14 – GBBN attends monthly Partnering Meeting.
07/28/14- Facilites sends Master Service Agreement Admendment to GBBN for signatures.
07/28/14- Facilities sends three building (230 WHT Law Center/CAB Basement/A&D) existing As-Built drawings to GBBN for layering verification review.
07/31/14- GBBN attends monthly Partnering Meeting and delivers signed Master Service Agreement Admendment to Facilities.
09/02/14- Bert Watts contacts GBBN about a project to renovate an existing space in 800 Broadway, 6th Floor.
09/05/14- Sketch sent from Bert Watts about pop-up project at 800 Broadway.
09/15/14- GBBN attends kick-off meeting with Bert Watts, JFS and Juvenile Court.
09/16/14- ThermalTech sends the MEP Estimating Documents to GBBN. GBBN sends combined project Estimate to Bert Watts for review.
09/30/14- GBBN receives email invitation to visit Patrol Headquarters to investigate addition for a Kennel and to investigate an operable partition renovation to the Comm. Center.
10/16/14- GBBN receives email with Operable Partition quote, developed by OKI (7/7/14), from Bert Watts via John Nester.
10/07/14- GBBN receives email from Bert Watts about estimate project requests created in Archibus for estimating.
10/09/14- GBBN sends first iteration of Patrol Headquarters Kennel addition floor plan to Facilities and TEI for review.
10/15/14- GBBN completes estimate for Patrol Headquarters Kennel addition.
10/16/14- GBBN receives comments and suggested floor plan revisions for the Patrol Headquarters Kennel estimate.
10/17/14- GBBN contacts Metallic Building Systems about Burlington Garage siding repairs by email off the link from the website.
10/20/14- GBBN sends updated Patrol Headquarters Kennel floor plan to TEI and Facilities for review and estimating.
10/20/14- GBBN sends deflection criteria information to THP to review for roof joist loading. Structural drawings received from TEI are forwarded to THP for investigation.
10/24/14- GBBN contacts Metallic Building Systems about Burlington Garage siding repairs by telephone. Voice mail was left.
10/27/14- GBBN receives call from Valcom Enterprises related to inquiry about floor mounted operable partition system. Telephone memo forwarded from GBBN to Facilities and THP.
10/29/14- Bert Watts forwards final design criteria on Comm. Center operable partition for estimating (three separate estimating options) purposes. GBBN calls Valcom Enterprises for quotation on actual floor mounted operable partition.
10/30/14 – GBBN attends monthly partnering meeting. Next Meeting scheduled for January 2015 if GBBN awarded contract extension.

by GBBN GBBN

JC – Administration Space Reconfiguration Study

10/19/17 – GBBN contacted by Administration to conduct a Study.
10/20/17 – GBBN responds related to information already known and to inquire more about scope.
10/24/17 – GBBN sends preliminary schematic design sketches on applicable spaces within JCC that may be considered in the Study.
09/25/17 – Facilities visits site and confirms back to GBBN and Administration which areas, proposed by GBBN, are valid and which are not. Discussions with ThermalTech, concerning capacity and operations of existing mechanical system, are related to Administration. Facilities echoes TEI concerns about increasing occupant load inside existing buildings.
10/25/17 – GBBN sends final inmate occupant counts, for the dormitory style option, related to schematic designs, to Administration. GBBN instructed to await approval from the Administrator about proceeding into Phase II (detailed Opinion of Probable Cost).
10/31/17 – GBBN attends walk-through meeting with Sheriff’s Committee. Existing spaces in JCC Third Floor and Courthouse JAX spaces on 6th floor are reviewed and photographed.
11/10/17 – GBBN attends meeting with Public Defender Office to discuss status and deliverables.
11/13/17 – GBBN and Facilities meet to discuss all various projects and status.
11/20/17 – GBBN meets with Administration to discuss strategy for grant application submission.
11/21/17 – GBBN meets with Sheriff’s Committee to discuss applications for Administration Space Layouts and possible intended uses.
11/21/17 – GBBN submits completed design sketches, Inmate Counts (Dorm and Closed Cell) for all potential spaces and input from Sheriff’s Committee meeting to Administration.
02/22/18 – Drawings sent to County and forwarded to State for review.

03/26/18 – GBBN attends HCJC Space Augmentation Project Meeting.

by GBBN GBBN

CH – 7th Floor Core and Shell Study

07/17/17 – Kick off Meeting with GBBN and Facilities to walk the space and adjacent areas.
07/19/17 – Facilities confirms extending an elevator to this level would be required as part of the scope.
07/27/17 – Scope of work for this is to just do the study and construction estimate.  Include utilities, elevator, windows, core and shell upgrades.  Can an elevator be installed that just goes between 6 and 7 – is that cheaper.  SOSS requested in less than two weeks, provide scope, cost, investigation, code review and and quick SD type design.
08/08/17 – GBBN  meets with Tim Davis of Aluminum Resources to discuss window replacements and possible criminal justice type window replacements.
08/11/17 – THP issued SOSS for structural support services for renovation study.
08/12/17 – GBBN authors and delivers SOSS to Facilities.
06/27/19 – Ok to archive.

by GBBN GBBN

CH – Law Library Renovation

05/15/17 – Hamilton County Facilities informs GBBN of pending approval for project. Facilities requests SOSS.
05/16/17 – GBBN contacts consultants about project and clarifies scope of work included.
05/19/17 – GBBN contacts former Law Librarian to discuss intents in 2016 verses any changes due to change in Librarian.
05/22/17 – GBBN performs site visitation and discussions with Lauren Morrison, new Librarian.
05/24/17 – GBBN and TEI visit site, Facilities to discuss existing drawings, and the Mechanical Space to the north of the existing Stack Area.
06/28/17 – GBBN, IPM, TEI and Facilities hold kick-off Meeting with Law Librarian for Kick-off Meeting.
07/05/17 – GBBN holds in-house discussion to finalize scope and design issues such as Alternate Bids.
07/19/17 – ThermalTech discussed scope change on project with GBBN. More work and revised SOSS required.
08/07/17 – Meeting with Facilities and Law Librarian to discuss additional scope. GBBN asked to author additional SOSS with separate F-number.
08/14/17 – GBBN authors SOSS, for extended scope, and delivers to Facilities.
08/21/17 – GBBN met with Paul Hauser, Facilities Trades to discuss plaster repair scope and material recommendations.
08/29/17 – GBBN sends background drawings and Title Block to TEI.
08/30/17 – GBBN and TEI met regarding MEP coordination issues. Money approved for this project yesterday.
08/31/17 – Discussed scope on project. BW said to include two RR for upgrade (could be alternate), access ramp, move computer door, update break room, expand conference room, update browsing area, investigate covered windows (check on this ), potentially add speaker and microphone if room is enlarged, up to TEI to choose VAV height for this unit.
09/12/17 – GBBN receives approved SOSS for extended scope of services.
09/15/17 – GBBN has internal meeting to discuss full scope now that second SOSS for extended services has been approved.
09/21/17 – GBBN forwards lighting cutsheets and specifications for proposed lighting fixture selections to TEI.
09/25/17 – ThermalTech HVAC schedule for internal review tomorrow on this project. The basic load calcs are complete. TTC to follow up on plumbing and fire protection design.
10/17/17 – GBBN and Facilities meet with Law Librarian for Design Progress Meeting. Final Sketch-Up model forwarded to Librarian for her use in presenting to the Board, and ThermalTech for use in coordination. New window units for the State of Ohio Room will be designated as an Alternate Bid.
10/27/17 – Law Librarian forwarded information concerning the microfiche cabinet size and numbers.
11/09/17 – GBBN internal coordination meeting. Microfiche locations coordinated and power/data routing proposed to TEI.
11/10/17 – GBBN and TEI meet with Leesman Lighting to discuss light fixture selections and specifications.
11/16/17 – Law Library Design Review Meeting at Courthouse. Microfiche layouts coordinated.
11/30/17 – Final Review set due Dec 14 with Owner and Tenant.
03/14/18 – Prebid meeting held for this project at the Courthouse. It was well attended.
03/24/18 – Addendums 1-3 issued for this project. TEI relocated the Ohio Room diffusers for a cleaner install and verified the two ladder locations will work for this job.
03/28/18 – Bid Opening held at CAB, Room #507.  Bids received were in excess of the 10% above Published Estimate and therefore rejected as mandated by Ohio Revised Code.  Facilities to consider next step for reissuing for bidding.

04/25/18 – ThermalTech has started modifying the existing drawings for the new value engineered bid documents.

by GBBN GBBN

CH – ADA Assessment

06/16/11 – Bert Watts indicated this Project Request should be broken into eight (8) separate SOSS’s based on each of the separate buildings
06/17/11 – SOSS submitted in person to Bert Watts.
09/16/11 – Signed SOSS received from Bert Watts.
03/16/12 – GBBN scheduled to meet with Building Manager to begin Field Verification.
08/21/12 – GBBN completes ADA Survey Report. GBBN begins estimating component of the Report.
02/26/14 – Assessment report has now been fully reviewed and finalized. The cost estimate component is now in the preliminary stage of completion.
10/13/15 – Bert Watts requests that all Assessments be completed by the first of the upcoming year.
11/03/15 – GBBN completes Assessment, prints final copies and delivers to Facilities.
12/15/15 – Facilities report to GBBN that Preliminary Cost Estimate portion of reports have incorrect references to County Administration Building.
01/08/16 – GBBN picks up reports from Facilities for making corrections.
04/18/16 – Facilities sends Estimating Project Requests showing the cost estimating portion of these Assessments as listed projects.
06/28/16 – Opinions of Probable Costs for the implementation of the ADA Assessment findings were entered into Archibus as a Project Request Estimate.
03/23/17 – GBBN and Facilities agree to have Assessments completed at the same time as the Annual Project Request Estimating.
07/24/17 – GBBN printed all Archibus Project Request Estimates from 2016 (#801, 802, #627 and #804) and 2018 (#1862, #1851 and #1831) for inclusion into final reports.
10/25/17 – Final Project Request Estimates have been printed and ready for insertion into final reports.

by GBBN GBBN

ROUND BOTTOM GARAGE Asbestos Study

10/20/11 – Kick-off Meeting with Pinnacle and Facilities Department

11/04/11 – Facilities Department sends list of buildings to be included in Asbestos Abatement Reporting.

02/14/12 – Pinnacle Engineering requested drawing files for the purpose of documenting findings.

02/15/12 – GBBN sent drawing files to Pinnacle Engineering in PDF form.

03/30/12 – Meeting with Tim Schue of Facilities Department to discuss Archibus Input Strategy

04/03/12 – Field work completed, draft report completed and ready for initial review.

04/05/12 – Meeting with GBBN and Facilities to discuss drawing format.

05/10/12 – Meeting with GBBN and Pinnacle to discuss drawing format for reports. Tony Matre’s request for ‘General Information Notes to occur on each floor plan are discussed.

10/27/12 – Pinnacle Engineering sent ACM list from Archibus/BRG for purposes of designation conversion from Pinnacle report to Archibus data entry.

01/26/13 – BRG confirms entry of ACM data into Archibus is completed.

01/28/13 – GBBN conducts spot review and confirms data entry is accurate.

02/28/13 – Pinnacle sends GBBN a proposed completion schedule for remaining work.

03/18/13 – Tony Matre calls GBBN to request a status check on Pinnacle’s delivery schedule.

04/05/13 – Email sent to Pinnacle Engineering inquiring about status of project reports and unmet schedule milestone goes without response.

04/20/13 – Email sent to Pinnacle Engineering inquiring about status of project reports and unmet schedule milestone goes without response. Reported to Tony Matre via telephone call.

02/24/14 – GBBN and Pinnacle Engineering met with Tony Matre to deliver the final reports and electronic copies of the reports. GBBN is completing final report drawings for Pinnacle as final preliminary drawings are delivered by Pinnacle to GBBN. All drawings are to be completed by 2/28/14.

03/26/14 – All asbestos reports and associated drawings are complete. Final drawing input into Archibus/Web Central is ongoing. GBBN was granted access to the database to complete the drawing downloads.

07/01/14- GBBN sends another email and follow-up voice mail to Pinnacle Engineering inquiring about status of billings and final completion.

08/29/14- Pinnacle Engineering sends invoices for services to GBBN.

10/29/14 – GBBN sends Tony Matre SOSS invoice status with all of the Pinnacle Engineering invoices included.

10/31/14 – GBBN pursuant to Tony Matre’s request sends letter of documentation regarding scope overruns.

02/20/15 – GBBN in communications with Tony Matre to finalize invoicing for these projects.

by GBBN GBBN

RECORD CENTER Asbestos Study

03/30/12 – Meeting with Tim Schuh of Facilities Department to discuss Archibus Input Strategy

04/05/12 – Meeting with GBBN and Facilities to discuss drawing format.

05/04/12 – GBBN receives drawing files from C-R Architecture upon request for use by Pinnacle.

05/07/12 – GBBN transmits drawing files to Pinnacle for use in field documentation.

05/10/12 – Meeting with GBBN and Pinnacle to discuss drawing format for reports. Tony Matre’s request for ‘General Information Notes to occur on each floor plan are discussed.

10/27/12 – Pinnacle Engineering sent ACM list from Archibus/BRG for purposes of designation conversion from Pinnacle report to Archibus data entry.

12/22/12 – GBBN sends request to Pinnacle Engineering for remaining ACM translation data for continued Archibus data entry.

02/26/13 – GBBN inquires with Pinnacle for status of remaining documents to be sent to GBBN.

02/27/13 – Pinnacle reports back that progress has been made and further timetable for receipt will be coming 2/28/13

02/28/13 – Pinnacle sends GBBN a proposed completion schedule for remaining work.

03/18/13 – Tony Matre calls GBBN to request a status check on Pinnacle’s delivery schedule.

04/05/13 – Email sent to Pinnacle Engineering inquiring about status of project reports and unmet schedule milestone goes without response.

04/20/13 – Email sent to Pinnacle Engineering inquiring about status of project reports and unmet schedule milestone goes without response. Reported to Tony Matre via telephone call.

0611/13 – GBBN receives floor plan updates in electronic form. GBBN updates CAFM drawings for the 1916 for future reference.

02/24/14 – GBBN and Pinnacle Engineering met with Tony Matre to deliver the final reports and electronic copies of the reports. GBBN is completing final report drawings for Pinnacle as final preliminary drawings are delivered by Pinnacle to GBBN. All drawings are to be completed by 2/28/14.

03/26/14 – All asbestos reports and associated drawings are complete. Final drawing input into Archibus/WebCentral is ongoing. GBBN was granted access to the database to complete the drawing downloads. No existing drawing of 1916 Central Parkway exists in Archibus. GBBN to visit site and do field ottom: 2px”>

02/20/15 – GBBN in communications with Tony Matre to finalize invoicing for these projects.

by GBBN GBBN

GALBRAITH RD GARAGE Asbestos Study

10/20/11 – Kick-off Meeting with Pinnacle and Facilities Department

11/04/11 – Facilities Department sends list of buildings to be included in Asbestos Abatement Reporting.

03/30/12 – Pinnacle Engineering requested drawing files for the purpose of documenting findings.

03/31/12 – GBBN sent drawing files to Pinnacle Engineering in pdf form.

03/30/12 – Meeting with Tim Schue of Facilities Department to discuss Archibus Input Strategy

04/03/12 – Field work completed, draft report completed and ready for initial review.

04/05/12 – Meeting with GBBN and Facilities to discuss drawing format.

05/10/12 – Meeting with GBBN and Pinnacle to discuss drawing format for reports. Tony Matre’s request for ‘General Information Notes to occur on each floor plan are discussed.

10/27/12 – Pinnacle Engineering sent ACM list from Archibus/BRG for purposes of designation conversion from Pinnacle report to Archibus data entry.

01/26/13 – BRG confirms entry of ACM data into Archibus is completed.

01/28/13 – GBBN conducts spot review and confirms data entry is accurate.

02/28/13 – Pinnacle sends GBBN a proposed completion schedule for remaining work.

03/18/13 – Tony Matre calls GBBN to request a status check on Pinnacle’s delivery schedule.

04/05/13 – Email sent to Pinnacle Engineering inquiring about status of project reports and unmet schedule milestone goes without response.

04/20/13 – Email sent to Pinnacle Engineering inquiring about status of project reports and unmet schedule milestone goes without response. Reported to Tony Matre via telephone call.

06/10/13 – Pinnacle Engineering response with email indicating CAB report will arrive 06/11/13 and CAB on 06/14/13.

06/14/13 – Galbraith Road Garage Report arrives from Pinnacle. CAB report is not included.

02/24/14 – GBBN and Pinnacle Engineering met with Tony Matre to deliver the final reports and electronic copies of the reports. GBBN is completing final report drawings for Pinnacle as final preliminary drawings are delivered by Pinnacle to GBBN. All drawings are to be completed by 2/28/14.

03/26/14 – All asbestos reports and associated drawings are complete. Final drawing input into Archibus/WebCentral is ongoing. GBBN was granted access to the database to complete the drawing downloads.

07/01/14 – GBBN sends another emial and follow-up voice mail to Pinnacle Engineering inquiring about status of billings and final completion.

08/29/14 – Pinnacle Engineering sends invoices for services to GBBN.

10/29/14 – GBBN sends Tony Matre SOSS invoice status with all of the Pinnacle Engineering invoices included.

10/31/14 – GBBN pursuant to Tony Matre’s request sends letter of documentation regarding scope overruns.

02/20/15 – GBBN in communications with Tony Matre to finalize invoicing for these projects.

by GBBN GBBN

RIPPLE RD GARAGE Asbestos Study

10/20/11 – Kick-off Meeting with Pinnacle and Facilities Department

11/04/11 – Facilities Department sends list of buildings to be included in Asbestos Abatement Reporting.

02/23/12 – Pinnacle Engineering requested drawing files for the purpose of documenting findings.

02/24/12 – GBBN sent drawing files to Pinnacle Engineering in pdf form.

02/24/12 – Pinnacle began field investigation at the site.

03/30/12 – Meeting with Tim Schue of Facilities Department to discuss Archibus Input Strategy

04/03/12 – Field work completed, draft report completed and ready for initial review.

04/05/12 – Meeting with GBBN and Facilities to discuss drawing format.

05/10/12 – Meeting with GBBN and Pinnacle to discuss drawing format for reports. Tony Matre’s request for ‘General Information Notes to occur on each floor plan are discussed.

10/27/12 – Pinnacle Engineering sent ACM list from Archibus/BRG for purposes of designation conversion from Pinnacle report to Archibus data entry.

01/26/13 – BRG confirms entry of ACM data into Archibus is completed.

01/28/13 – GBBN conducts spot review and confirms data entry is accurate.

02/28/13 – Pinnacle sends GBBN a proposed completion schedule for remaining work.

03/18/13 – Tony Matre calls GBBN to request a status check on Pinnacle’s delivery schedule.

04/05/13 – Email sent to Pinnacle Engineering inquiring about status of project reports and unmet schedule milestone goes without response.

04/20/13 – Email sent to Pinnacle Engineering inquiring about status of project reports and unmet schedule milestone goes without response. Reported to Tony Matre via telephone call.

06/09/13 – GBBN inquires with Pinnacle Engineering about delays in deliverables.

02/24/14- GBBN and Pinnacle Engineering met with Tony Matre to deliver the final reports and electronic copies of the reports. GBBN is completing final report drawings for Pinnacle as final preliminary drawings are delivered by Pinnacle to GBBN. All drawings are to be completed by 2/28/14.

03/26/14 – All asbestos reports and associated drawings are complete. Final drawing input into Archibus/WebCentral is ongoing. GBBN was granted access to the database to complete the drawing downloads.

07/01/14 – GBBN sends another emial and follow-up voice mail to Pinnacle Engineering inquiring about status of billings and final completion.

08/29/14 – Pinnacle Engineering sends invoices for services to GBBN.

10/29/14 – GBBN sends Tony Matre SOSS invoice status with all of the Pinnacle Engineering invoices included.

10/31/14 – GBBN pursuant to Tony Matre’s request sends letter of documentation regarding scope overruns.

02/20/15 – GBBN in communications with Tony Matre to finalize invoicing for these projects.

by GBBN GBBN

1916 CENTRAL PARKWAY Asbestos Study

07/01/14 – GBBN sends another emial and follow-up voice mail to Pinnacle Engineering inquiring about status of billings and final completion.

08/29/14 – Pinnacle Engineering sends invoices for services to GBBN.

10/29/14 – GBBN sends Tony Matre SOSS invoice status with all of the Pinnacle Engineering invoices included.

10/31/14 – GBBN pursuant to Tony Matre’s request sends letter of documentation regarding scope overruns.

02/20/15 – GBBN in communications with Tony Matre to finalize invoicing for these projects.

by GBBN GBBN

2014 GENERAL SERVICES GBBN

09/17/13 – Bert Watts requests Partners to submit SOSS for 2014 General Services.

09/18/13 – SOSS submitted to Bert Watts.

01/30/14 – GBBN attends monthly Partnering Meeting.

02/27/14 – GBBN attends monthly Partnering Meeting.

02/24/14 – Bert Watts indicates the JCC Mural project services will be billed to the General Services.

02/25/14 – GBBN and TEI meet with Bert Watts to discuss moving the Recorder’s File Storage to the CAB 10th Floor CLEAR area. Bert requests the services for the Schematic Design and Opinion of Probable Costs be billed to the General Services.

03/18/14 – GBBN delivers estimating binders to Facilities after review finds all printing and assembly of binders to be in order.

04/24/14 – GBBN attends monthly Partnering Meeting.

03/27/14 – GBBN gets new Partner ID Badge at Sheriff’s Office in Courthouse to replace lost badge.

04/24/14 – GBBN attends monthly Partnering Meeting.

05/29/14 – GBBN attends monthly Partnering Meeting.

06/23/14 – GBBN completes the CAB 8th Floor As-Built drawing layering standard review and reconciliation.

06/26/14 – GBBN attends monthly Partnering Meeting.

07/28/14- Facilites sends Master Service Agreement Admendment to GBBN for signatures.

07/28/14- Facilities sends three building (230 WHT Law Center/CAB Basement/A&D) existing As-Built drawings to GBBN for layering verification review.

07/31/14- GBBN attends monthly Partnering Meeting and delivers signed Master Service Agreement Admendment to Facilities.

09/02/14- Bert Watts contacts GBBN about a project to renovate an existing space in 800 Broadway, 6th Floor.

09/05/14- Sketch sent from Bert Watts about pop-up project at 800 Broadway.

09/15/14- GBBN attends kick-off meeting with Bert Watts, JFS and Juvenile Court.

09/16/14- ThermalTech sends the MEP Estimating Documents to GBBN. GBBN sends combined project Estimate to Bert Watts for review.

09/30/14- GBBN receives email invitation to visit Patrol Headquarters to investigate addition for a Kennel and to investigate an operable partition renovation to the Comm. Center.

10/16/14- GBBN receives email with Operable Partition quote, developed by OKI (7/7/14), from Bert Watts via John Nester.

10/07/14- GBBN receives email from Bert Watts about estimate project requests created in Archibus for estimating.

10/09/14- GBBN sends first iteration of Patrol Headquarters Kennel addition floor plan to Facilities and TEI for review.

10/15/14- GBBN completes estimate for Patrol Headquarters Kennel addition.

10/16/14- GBBN receives comments and suggested floor plan revisions for the Patrol Headquarters Kennel estimate.

10/17/14- GBBN contacts Metallic Building Systems about Burlington Garage siding repairs by email off the link from the website.

10/20/14- GBBN sends updated Patrol Headquarters Kennel floor plan to TEI and Facilities for review and estimating.

10/20/14- GBBN sends deflection criteria information to THP to review for roof joist loading. Structural drawings received from TEI are forwarded to THP for investigation.

10/24/14- GBBN contacts Metallic Building Systems about Burlington Garage siding repairs by telephone. Voice mail was left.

10/27/14- GBBN receives call from Valcom Enterprises related to inquiry about floor mounted operable partition system. Telephone memo forwarded from GBBN to Facilities and THP.

10/29/14- Bert Watts forwards final design criteria on Comm. Center operable partition for estimating (three separate estimating options) purposes. GBBN calls Valcom Enterprises for quotation on actual floor mounted operable partition.

10/30/14 – GBBN attends monthly partnering meeting. Next Meeting scheduled for January 2015 if GBBN awarded contract extension.

by GBBN GBBN

CAB 10th Floor Community Development Expansion

2/9/10-Meeting with Bert Watts at Community Development

2/18/10- Issued SOSS to Bert Watts.

2/19/10-Bert questioned GBBN verses TEI scope and permitting costs.

2/22/10-Terry Cannon of TEI issued email with scope, SOSS and permitting resolutions.

3/6/10- Received signed SOSS.

3/8/10- Met with Mike Florimonte to field measure adjacent storage space. Receive directive to eliminate one workstation for a total of 3. The fourth area to become storage.

3/15/10-Received Purchase Order (538771) from Bert Watts.

3/17/10-Susan Walsh approved rotated third workstation.

3/31/10-Final Design Development drawings submitted to Bert Watts for Susan Walsh’s review.

4/6/10- Building Permit Application, Drawings, Electronic Submittal and Check delivered to Cincinnati Buildings and Inspections.

4/21/10- Approved Building Permit paid for and picked-up from Cincinnati Buildings and Inspections.

4/22/10- Approved Permit and Drawings Delivered to Bert Watts.

5/18/10- Inspector Larry Keifer has requested an additional sprinkler head be added in the expansion space.

6/24/10- Sprinkler permit has been filed and still pending.

7/29/10- Bert Watts declared this project closed and ready for Archives.

by GBBN GBBN

SHERIFF PATROL HQ Signage Upgrade

01/24/11 – TTC asked for a written letter from KFI to proceed with closeout as the punchlist is not fully complete as the scratches on the sign have to be touched up.

10/28/10 – We have visited the site several times as the foundation has been poured, electrical has been run and masonry work is ready to begin.

09/29/10 – Holding for State to complete road work.

08/13/10 – Payment 1 has been sent.

07/28/10 – TEI to approve payapp and send to Bert. It looks good, have to visit the site to see the sign.

04/26/10 – We are on hold until June.

03/23/10 – It has been reported that the sign is complete.

02/24/10 – John Brockman called with a question about backlighting the can. TEI will return the call.

02/05/10 – TTC visited Ernst signs and worked out final details on the sign building scheduled for April. TTC updated all parties.

12/31/09 – TTC submitted a permit answer to HamCo building inspections. The next step is theirs. We may have to resubmit to start the project again.

09/22/09 – The new street is very close to the sign. The County is working with ODOT to finalize the sign work. Our contractors are preparing a new shop drawing to the County permit office with the galvanized steel frame.

07/29/09 – No updates because Street Widening is still on hold.

06/23/09 – KF has not returned our call or emails about sign permit approval. At this time it is being held for review by Marty in HamCo Bldg Dept awaiting our clarification on how the sign post will be embedded into the sign base and what material it will be. We may need a meeting or conference call with KF and Brockman signs.

05/22/09 – Zoning has approved our sign permit. The bldg department is questioning the supports for the sign. Tom Speer is checking his design for us.

03/02/09 – Pre-Construction meeting held. KFI will order materials and store sign at HQ to allow invoicing. On hold until street widening is complete.

by GBBN GBBN

SHERIFF TARGET RANGE Match House Investigation

01/29/15 – County requested THP review the Match House walls.

02/23/15 – THP sent email with general recommendations and an opinion of probable cost.

02/24/15 – County requested a full letter report and authorized additional field work.

03/26/15 – THP anticipates publishing the final letter report.

03/26/15 – THP published final letter report.

by GBBN GBBN

PBS – Occupancy Redistribution Project

03/20/06 – Joe approved TEI’s cost on the ECO for Sound project. This project is officially complete and ready to be archived.

11/30/05 – After speaking with City Permit office they confirmed that TE did pay for these permits. TTC called Randy this morning and told him that these permits were paid for on 10/18/05. TTC is awaiting a call back to clear this up.

11/25/05 – Randy Campion called to inform TE that there is a remaining balance on these permits. TTC called the city to see what that cost was because TE has already paid for the new permits with a check. Once this is cleared up Randy will send new Certificates of Occupancy.

10/18/05 – All revisions have been accepted and approved by the City. New permits costs = $354.00. New occupancies have been set to 1021 (East Club) and 986 (West Club). According to Randy Campion once the permit is paid for, which TTC did today, the permit will close and information will be sent to Fire Dept. They will issue a new occupancy for private club events. to PBS.

09/28/05 – The City received all the information from Cole & Russell but need it properly inserted into the permit dwg sets. TTC will stop at the permit office and manually do this on Friday or earlier if possible.

09/20/05 – After the City sent the letter emailed by TTC to PBS yesterday requesting additional egress information, TTC talked to Cole & Russell about this information. C&R believes that they already have all that information collected from the sliding door project and will call Carl Graeber and discuss directly with him. They can get all that information to the City on Friday or early next week. TTC will check back with city and C&R about progress at that time. We believe the city will accept this and process the permit app immediately thereafter for final inspection.

09/08/05 – TTC contacted city. Permit should be reviewed by 09/13/05. TTC will check back at that time.

08/25/05 – The permit is still being reviewed by the City. TTC will continue to check on status.

0815/05 – TTC met Randy Campion at the PBS site on Monday, Randy approved the 821 and 851 increased occupant load and will sign the CO paperwork and send it to PBS. After the meeting, PBS said that the 30% OA was not a problem so that they want even higher occupant loads. TTC turned in another set of prints with the higher numbers of 986 and 1021. The city made us turn in for all new permits: 2005P06669 and 2005P06670.

07/18/05 – City called with Approved Permit numbers today. Permit was split up into 2 permits 2005P05544 AND 2005PO5589 ($284). TTC will pick-up permit on Tuesday morning. Inspector, Randy Campion has to come to the site to approve and give us a new CO for the space. This will be coordinate with HamCo & PBS in the next couple of weeks.

06/30/05 – TTC got GD to sign occupancy permit drawings in regards to HVAC OA requirements. TTC submitted for permit. Permit # 2005P05544. TTC informed all parties that permit can be checked at www.cincinnati-oh-gov at anytime. Amit was also promoted to Project Manager, so we are unclear if he will review this permit.

06/16/05 – Eric called today and TTC reported that Amit had returned one of his phone calls stating that he was seriously behind in permit reviews. With that knowledge, TTC stated that we should just go ahead and subject a revised CO application and talk to him them as opposed to conferencing in with him early.

06/06/05 – TTC sent an email outlining TE’s field findings to Joe, Sam and Eric. TE need direction from PBS to proceed on next level or work.

06/03/05 – Sam Boehringer of TE collected field data to update actual occupancies of the space.

05/25/05 – Eric Brown setup a meeting with the CFD department about occupancy requirements of the club level space.

by GBBN GBBN

2017 Project Cost Estimates

All Partners

04/18/15 – Bert sent out estimate list for SOSS pricing. Facilities sends list of Project Request Estimating “Project by Partner” list to GBBN.

04/22/16 – Facilities sends email clarifying number of “standard” binders and “summary” binders along with CD’s to be delivered. Also clarification to other estimates are provided.

04/25/16 – IPM sends proposal for hours to be incurred for interiors scope of estimating.

04/25/16 – Facilities requests two separate SOSS, one for the estimating and one for the binder assembly and reimbursable expenses.

04/26/16 – GBBN hand delivers both SOSS to Facilities.

04/26/16 – Facilities requests that GBBN/IPM contact Facilities first for initial estimate contact on each Project Request and for any RFI.

05/25/16 – TEI proceeding nicely on cost estimates. We are hoping to be complete by 5/27/16 with all engineering estimates.

06/01/16 – TEI complete with 2017 estimates. We updated a few and added one after discussing with Bert Watts.

06/10/16 – GBBN completes all estimates.

06/20/16 – Facilities approves GBBN to begin estimate printing for final binder assembly.

06/28/16 – GBBN completes electronic project request estimate printing and notifies ARC for pick-up of all materials for binder assembly.

by GBBN GBBN

2017 PROJECT REQUEST ESTIMATING PROJECT Estimating and Binder Assembly

Lead Partner: THP

04/18/16 – County requested GBBN complete project estimates for new 2017 work.

04/28/16 – GBBN provided an SOSS for review.

05/17/16 – County approved SOSS.

05/25/16 – GBBN reports to Facilities that it has completed estimates and entered them into Archibus for all assigned projects.

06/01/16 – Project estimates completed printing to pdf. Progress reported to Facilities.

06/14/16 – Facilities sends completed Binder Summary sheets to GBBN.

06/20/16 – GBBN completes packaging of al materials for ARC pick-up. ARC instructed to send deliveryman. Facilities confirms final numbers of binders and CD to be processed.

06/22//16 – ARC makes pick-up of all materials.

07/05/16 – ARC requests one pdf file be reprocessed and emailed. GBBN processes and emails back.

07/27/16 – GBBN sends request for status to ARC concerning printing and binder assembly.

07/28/16 – ARC responds the binders should be delivered between August 1 and the 4th.

08/01/16 – ARC delivers the binders and materials to GBBN. GBBN delivers one set of each binder to Facilities for review. Modified end binders required but approval given to GBBN to deliver all remaining binders.

08/02/16 – All final assembled binders and CD’s delivered to Facilities. CD delivered to IPM and TEI.

08/25/16 – GBBN delivers CD to THP at Partnering Meeting.

09/23/16 – GBBN receives final ARC invoice for printing services.

by GBBN GBBN

Burlington Garage Storage Shed Expansion

Lead Partner: GBBN

08/17/16 – Facilities confirms GBBN has no As-Built scope for this project on the SOSS.

08/18/16 – GBBN discusses <30% existing structure addition requirement for full existing building structural analysis. GBBN reports findings to Facilities.

08/22/16 – GBBN gets SOSS scope from TEI for Electrical scope of work. Hard copies delivered in the mail.

08/23/16 – GBBN consults with THP to discuss structural SOSS and permitting requirements for the project.

08/24/16 – GBBN forwards contact information from original contractor of Pole Barn Shed for investigation into alternative delivery method.

by GBBN GBBN

BOARD OF ELECTIONS – RELOCATION SERVICES ESTIMATING

Lead Partner: GBBN

01/22/16 – County requested availability for kick-off meeting with Board of Elections.

01/27/16 – Meeting date established for Kick-off Meeting at 824 Broadway Building. Kick-off meeting held at BOE Offices.

01/28/16 – IPM and GBBN visit existing Warehouse for site investigation and photographing of existing conditions.

02/04/16 – GBBN receives approved SOSS from Facilities.

02/09/16 – Facilities directs GBBN/IPM to use estimate number 1835 in Archibus for the estimating efforts.

02/10/16 – GBBN/IPM receives first space planning design from Owner’s Reality Agent.

02/23/16 – IPM visits proposed building site with BOE for the site investigation for the purpose of estimating the move services.

02/24/16 – GBBN and Facilities agree on concept for estimating electrical disconnect services to be placed into the estimate.

02/24/16 – IPM begins estimating input for the move services.

03/02/16 – IPM/GBBN confirm with Facilities that the Move Services will require a public bid if over $49,000.

03/03/16 – TEI communicates information about the Data Room/Network relocation component of the relocation services. Facilities responds to inquiry about inert gas/fire suppression systems.

03/07/16 – Facilities responds to additional requests for information about phone switch and data/I-T questions.

03/10/16 – TEI provides Network/Data/I-T relocation estimating data and cost figures.

03/11/16 – GBBN and IPM finalize estimating in Archibus with the exception of phone/I-T relocation pending input from BOE.

03/23/16 – GBBN/Facilities/HamCo Telecommunications/BOE meet to discuss I-T/Network/Phone relocation component of move services estimating. Telecom to provide estimate to BOE for running new data wiring at new facility. BOE to inquire with CBTS and Building Owner related to Inert Gas Extinguishing and Phone provisions in lease and services agreements for Telecommunications.

04/19/16 – BOE instructs Facilities that revisions to new facility space planning are not completed, by other Architectural firm, so data outlet location drawing have not been completed, for sending to Hamilton County Telecommunications Department for completion of their Opinion of Probable Costs for the data/telecommunications component, for insertion into GBBN overall Opinion of Probable Cost.

05/19/16 – GBBN attends Kick-off Meeting with RFP Team.

05/20/16 – Facilities requests SOSS from GBBN for the Moving Services Scope of Work.

05/24/16 – IPM meets with Sally Krisel to discuss scope and overall project delivery dates.

05/26/16 – GBBN submits SOSS to Facilities at monthly Partnering Meeting.

06/02/16 – GBBN and IPM attend BOE RFP Construction update meeting.

06/07/16 – GBBN and IPM attend BOE Design Services Kick-off Meeting.

06/08/16 – IPM completes BOE on site existing furniture/equipment field verification.

06/16/16 – GBBN and IPM attend BOE RFP Construction update meeting. IPM releases final furniture and equipment layouts to BOE for final approval.

06/30/16 – GBBN and IPM attend BOE RFP Construction update meeting.

07/14/16 – GBBN and IPM attend BOE RFP Construction update meeting.

07/21/16 – GBBN and IPM meet with BOE to review Moving Services Bid Package with BOE Directors.

07/28/16 – Next scheduled BOE RFP Construction update meeting with Developer, Building Team, BOE and Facilities.

08/15/16 – BOE Move Services ITB #061-16 Issuance of Bidding Documents.

08/23/16 – BOE Move Services ITB #061-16 Pre-Bid Meeting held. 824 Broadway was toured first, followed by 3600 Red Bank Road Warehouse and concluded at the 4700 Smith Road Facility.

08/30/16 – Final Day for Bidding Questions. GBBN receives one set of questions from Purchasing Department for Addenda.

09/01/16 – GBBN issues Addenda #1 to Purchasing and ARC.

09/08/16 – GBBN attends bid Opening for BOE. Two bids received and Purchasing releases copies of both bids to GBBN.

09/15/16 – GBBN and IPM meet with Planes Moving and Storage Inc to discuss bid, scope and validity of bid documents. Planes agrees to honor bid and agrees in principal to enter into contract with Hamilton County for this project.

09/19/16 – GBBN authors a Meeting Minute summary for Facilities with GBBN and IPM recommending Planes be awarded the contract.

09/26/16 – GBBN and Facilities discuss status of Meeting Minutes, recommendation and contract authoring. Subject of accepting Alternate Bid to be determined with conversations with the Board of Elections.

10/03/16 – GBBN authors AIA contract for Planes Moving and Storage. Delivers to Facilities.

10/05/16 – GBBN and IPM tour construction site to field verify critical furniture installation dimensions. Critical dimensions are found to be acceptable.

10/15/16 – Wessells Moving and Storage emails GBBN about the return of their Certified Check. GBBN emails Facilities about it immediately.

10/17/16 – Wessells calls GBBN to personally inquire about the return of the Certified Check. GBBN calls Facilities to inquire but no answers are available. GBBN calls Purchasing to obtain more information and obtains answer. GBBN calls Wessells back to inform them the bid recommendation has not been officially accepted by the County therefore check can not be returned until that time by Purchasing.

01/17/17 – IPM reports roof leak in new Warehouse area will delay move of elections equipment to new facility. Building Owner to have roof repaired.

02/22/17 – IPM reports to GBBN that move is progressing very well and move should be completed soon. BOE is very happy with progress by Planes Moving.

03/16/17 – GBBN authors and delivers Additional Services SOSS for IPM services due to delays related to roof leaks and delayed move-in of the Warehouse Elections Equipment.

03/17/17 – Planes issues request for additional services to be allocated from the Allowance built-in to the contract. GBBN requests that Planes re-issue request with additional cost break down including material and labor.

03/22/17 – Planes revised request received. Facilities approves request and authorizes GBBN to author Change Order #1 reflecting revised request.

03/23/17 – GBBN issues Change Order #1, with Architects signature, to Planes via mail.

03/27/17 – GBBN authors and mails Change Order #1 Revisions as requested by BOE.

04/20/17 – GBBN informs Planes that AIA Documents are required to submit any Application for Payments to the County per the Project Manual.

04/26/17 – GBBN coordinates completion of AIA Documents with Planes.

by GBBN GBBN

Board of Elections- Training Center Renovation Study

Partner Lead: GBBN

08/08/17 – Hamilton County requested Kick-off Meeting at BOE SOSS.

08/22/17 – GBBN and TEI meet with Facilities and BOE to discuss project, measure, photograph and field verify the existing space. Hamilton County requested SOSS.

08/25/17 – GBBN authors and provides Hamilton County with a SOSS.

08/26/17 – GBBN contacts Architect from RFP project to inquire about MEP drawing files from RFP Project. Architect responds sending along contact information for CM. CM is contacted and and sends files to GBBN.

08/26/17 – GBBN receives field verification dimensions from TEI for existing sanitary drain cleanout locations.

09/12/17 – Facilities communicates Project Request Estimate number to GBBN.

09/13/17 – GBBN communicates with Property Manager and CM related to RTU and Plumbing information.

09/14/17 – GBBN researches codes and Plumbing Fixture Unit requirements.

09/15/17 – GBBN finalizes the concept floor plan and circulates to Design Team. TEI finalizes HVAC concept approach with Facilities.

09/19/17 – Property Manager forwards information on Mechanical and Plumbing Contractors that worked on last renovation.

09/20/17 – TEI confirms contact with Mechanical Contractor.

09/22/17 – GBBN finishes Architectural and General Construction input into Archibus Project Request Estimate.

09/25/17 – TEI confirms contact with Plumbing Contractor and confirms concrete was placed in abandoned underground plumbing lines. Estimates are complete by ThermalTech for this project.

10/06/17 – BOE confirms to GBBN that tables used for trainees may be only 3 feet wide.

10/09/17 – BOE requests changes to the table and Training Room configurations. The Lobby is decreased in size and extra space dedicated to both Training Rooms.

10/10/17 – GBBN sends updated drawing to BOE for review.

10/11/17 – BOE confirms to GBBN which modified option has been selected for use. Decision on how to eventually pursue real project, if approved, is still pending discussions with Building Owner.

11/29/17 – GBBN and TEI attend Client project kickoff meeting on 11/29/17. Discuss schedule, budget, and design parameters.

by GBBN GBBN

GBBN – 2018 Space Allocation – Drawing Updates

11/10/16 – GBBN is contacted by Facilities to arrange a meeting to discuss a new SOSS and project.
11/13/16 – GBBN authors SOSS and delivers to Facilities.

03/22/18 – Facilities initiates GBBN to begin using this approved SOSS for field verification at 230 WHT Law Center.

04/02/18 – GBBN confirms Facilities contact for initiating the field verification at 230 Law Center.

04/20/18 – 800 Broadway First Floor corrected drawing files were updated and uploaded to the website.

06/25/18 – GBBN files to be updated are attached to email to Facilities for the CAB 10th Floor West Suite.  GBBN makes repost and sends CAFM drawings to Facilities.

07/18/18 – GBBN visits 230 WHT Law Center to begin filed verification.

07/19/18 – GBBN revisits 230 WHT Law Center to finish field verification of locked spaces and rooms not accessible the day before.

08/02/18 – Facilities indicates the preferred final order of last two buildings to be field verified and uploaded.  The Courthouse is to follow the 230 Law Center.

08/27/18 –  John Gilbert, Building Manager, confirms all of the GBBN Departmental Allocations are correct.

08/28/18 – GBBN uploads updated drawings to website.

09/25/18 – GBBN and Facilities communicate about field verification scope for the Justice Center.  GBBN will field verify the Justice Center immediately following the Courthouse.

09/5/18 – GBBN emails Building Manager to request escort in building to begin field verification tours of the Courthouse.

09/25/18 – Facilities and GBBN exchange information to document the scope of field verification at the Justice Center Buildings.

10/18/18 – GBBN sends updated Courthouse Departmental drawings to Owner for review.

10/22/18 – Facilities and GBBN discuss scope involving AED and First Aid Kit documentation and review by Owner.

11/28/18 – GBBN to meet with Building Manager today to begin field verification efforts.
12/11/19 – Courthouse 6th floor numbering/room name conflicts are resolved.
12/18/19 – Parking lot updates to theBasement and exterior parking areas are completed.
01/11/19 – GBBN sends Departmental updated drawings to Facilites. Facilities confirms override completed.
01/14/19 – GBBN sends electronic deparmental and architectural drawing updates to Facilities for overriding of existing files.
01/15/19 – Courthouse updated plans in pdf are transmitted from GBBN to Facilities.
01/31/19 – Facilities requests additional outbuildings to be field verified. Building Manager contact information is shared.
07/05/19 – GBBN electronically transfers Updated Field Verified drawings to Facilities for 230 WHT, 800 Broadway, Courthouse and the Justice Center.
08/06/19 – GBBN meets Mike Jackson to field verify 250 WWHT, 264 WHT and 2611 Highland. GBBN confirms with othe Partners that no existing electronic drawing files exist for 2611 Highlands Ave.

08/15/19 – GBBN informs Facilities that Courthouse Room #205 Architectural updates/As-Builts have been completed. MEP updates need to be completed at this time. Facilities suggests waiting until the CAB, 9th Floor Computer Room scope of work has been completed with the Server Room project.
09/24/19 – GBBN only has 2020 Auburn to field verify and document any updates. Contact with Bill Scholl has not be initiated as of yet.
11/21/19 – GBBN meets with Bill Scholl, Building Manager at 2020 Auburn, to walk the building and perform field verification.
12/20/19 – GBBN sends revised Evacuation plans for 2020 Auburn to Facilities.
12/23/19 – Facilities indicates GBBN should renew County access badge to staff working on this project since existing badge is expired.
01/30/20 – Facilities confirms receipt of 2020 Auburn Wayfinding Sign transmission. Pushing to WebCentral to occur in near future.
03/26/20 – GBBN is working with ThermalTech to derive and estimating method for editing the website for As-Builts during an ongoing project.

by GBBN GBBN

GBBN – 2018 Project Request Estimating Binder Assembly

05/29/17 – Hamilton County requested SOSS.
06/01/17 – GBBN contacts ARC to confirm rough printing cost reimbursable costs.
06/05/17 – GBBN authors and provides Hamilton County with a SOSS.
07/11/17 – GBBN is notified by Facilities that printing of the binders will be delayed. GBBN notifies ARC of the same information.
09/22/17 – GBBN is contacted by ARC Reprographics regarding the timetable for this project scope. GBBN to inquire during Partnering Meeting as to the timetable and report back to ARC.
1/22/18 – Facilities sends all Front End Summary Sheets to GBBN for inclusion into the binders.
1/29/18 – Pick-up of binders, CD and other materials by ARC for Binder Assembly.
02/23/18 – ARC delivers entire package of binders to GBBN.  GBBN delivers to Facilities the same day.
3/15/18- Facilities issues solution for Reimbursable Expense distribution.

by GBBN GBBN

GENERAL – GBBN – 2018 Project Request Estimating

Project Lead: GBBN
05/24/17 – Original Project Request Estimate list is issues to Partners at Partnering meeting.
05/29/17 – Hamilton County requested SOSS.
06/01/17 – GBBN has in-house meeting to discuss LEED EB+OM Estimates.
06/02/17 – GBBN forwards LEED EB+OM suggestions to other partners.
06/05/17 – GBBN meets with Planning and Development Staff to discuss Burlington Road Expansion Request.
06/05/17 – GBBN authors and provides Hamilton County with a SOSS.
06/07/17 – Facilities forwards a vendor quote for use in Project Request Estimate #1891.
06/09/17 – Facilities contacts GBBN to add another estimate to the list (#1944).
06/12/17 – GBBN calls THP to discuss combined estimates and dates for background presentations. Facilities instructs GBBN and IPM to discuss and clarify all scopes of work that are separate from the Project Request Estimate included in this list.
06/13/17 – GBBN and TEI have meeting at GBBN to discuss combined project estimates. Facilities confirms which elevators are included in the Project Request Estimate #1932.
06/13/17 – Facilities contacts GBBN to add another estimate to the list (#1945).
06/15/17 – TEI sends GBBN a rough sketch and area identification plan for the JCC Security Booth Project Request Estimate.
06/16/17 – GBBN and TEI meet at the JCC Lobby to discuss Security Booth Project Request Estimate.
06/19/17 – GBBN sends TEI Floor Plan drawing for review.
06/21/17 – GBBN and TEI meet for Design Charrette on Communications Center Expansion Project Request Estimate #1897.
06/23/17 – GBBN/In4 and Facilities have multiple discussions on the continuing problem of uploading digital photograph files into the Archibus CAFM Software.
06/26/17 – GBBN/THP/TEI agree with Facilities on approach for the LEED EB+OM Base and LEED estimate logistics.
06/27/17 – GBBN, IPM and Facilities walk the Courthouse Floors visiting all restrooms. Decision is made on which restrooms are to be included in estimating.
06/28/17 – GBBN sends drawing of applicable Courthouse Restrooms to TEI for their use in estimating.
07/10/17 – Facilities confirms the operator costs are to be included in the Project Request Estimate #1879.
07/11/17 – GBBN is notified by Facilities that printing of the binders will be delayed. GBBN notifies ARC of the same information.
07/14/17 – Facilities requests Estimate #1903 be revised to include four (4) sets of double doors and two (2) single stair doors.

04/02/18 – Test Edit

by GBBN GBBN

GBBN – Campus Buildings – NFPA 80 Fire Doors

01/27/17 – Hamilton County requested SOSS.
03/02/17 – THP provided Hamilton County with a SOSS.
04/03/17 – GBBN meets with Facilities to review existing building drawing and specification documents.
04/20/17 – SOSS approved and delivered along with Purchase Orders.
09/13/17 – GBBN begins on this project and drawing research commences.
03/09/18 – Facilities transmits additional documents for the fire door ratings, including original construction documents, submittals and Door Schedules.
03/11/18 – GBBN sends first building inventory compilation to Facilities for review.    Facilities recommends door totals along the bottom of the inventory for simplicity.
03/18/18 – GBBN completes 5 of 6 building Inventories.  Justice Center is to be completed once Facilities locates original construction documents.

04/11/18 – Facilities confirms all sources for original construction drawing Door Schedule or Life Safety Drawing have completed without success in finding any.  GBBN is instructed to complete the Justice Center listing using their best professional judgment on fire door locations.

07/11/18 – Facilities confirms only swinging doors are to be included in listings.  Also confirms the Alternate Bids from original construction that were accepted.

07/13/18 – All six (6) final reports for existing fire rated doors is sent to Facilities.

 

07/16/18 – Facilities confirms the scope of work has been completed.

 

by GBBN GBBN

GBBN – Space Allocation – Drawing Updates

12/12/16 – GBBN is contacted by Facilities to arrange a meeting to discuss a new SOSS and project.
12/13/16 – GBBN authors SOSS and delivers to Facilities.
12/20/16 – GBBN receives approved SOSS.
01/26/17 – Bert says they will have to go into each building and look for building changes and update these onto the CAFM Archibus changes.
03/21/17 – GBBN and In4 meet with Facilities to discuss next step and phase of this project related to the County Administration Building.
03/31/17 – GBBN meets with John Gilbert to begin Field Verification of CAB all floors.
04/10/17 – GBBN transmits updated drawings to Facilities for purpose of mark-ups of Departmental Allocations.
06/15/17 – GBBN meets with Building Management to walk entire building and perform field verification at 800 Broadway.
08/18/17 – GBBN re-ran hatch pattern software on each CAB Floor Plan from CAFM. Adjusted plans were sent to Facilities.
08/23/17 – GBBN forwards to Risk Management Safety Department the GBBN modified Alms & Doepke Life Safety Plans for internal review.
08/24/17 – Risk Management Safety Department approves GBBN modified Alms & Doepke Life Safety Plans.
08/25/17 – CAB Chargeable Area issues discussed with GBBN/In4. Review of the CAB Plans were run and a discussion about Pro-Rated Areas and Space Managers commenced.
08/28/17 – GBBN / In4 responded about Chargeable Areas with updated Pro-Rated documents for Facilities’ Review.
09/15/17 – Tim Schuh, of Facilities, reports back that “Update Area Totals” are only run when the drawings are updated.

02/16/18 – Facilities sends email requesting 800 Broadway Life Safety and Departmental Allocation drawings be printed in pdf and sent to Facilities. Also A&D Departmental Allocations Drawings.

02/20/18 – GBBN sends all requested pdf files to Facilities.

02/21/18 – Facilities requests additional Chargeable Area revisions to the 800 Broadway Sub-Basement, 1st, 2nd, 4th, 6th, 17th and 18th Floor Space Allocation Plans.

02/21/18 – Facilities requests all of the County Administration Space Plans be revisited for consistency in Chargeable Area verses Room Area Breakdowns.

02/22/18- GBBN  sends 800 Broadway 17/18th Floor plan updates to Facilities.

03/21/128 – GBBN completes updates to all 800 Broadway on IFM.

03/22/18 – GBBN uploads 17/18th Floor updates to IFM with modifications to updated Departmental Allocations.

by GBBN GBBN

GBBN – Family Restrooms – Prototype and Estimate

Partner Lead: GBBN
10/11/16 – GBBN is contacted by Facilities to arrange a meeting to discuss a new SOSS and project.
10/13/16 – IPM and GBBN and ThermalTech hold meeting with Facilities to discuss new SOSS. New project is to design a prototype single-sex/Family restroom to be added new or a renovation of an existing restroom for use by the public. Intent is to determine any existing code requirements affecting this need and locations for them.
10/18/16 – ThermalTech sends proposed labor hours for MEP to GBBN.
01/26/17 – Study can be started with the goal of creating a unit box cost for creating these in a typical office space in any building. Specifics of putting these in each building can be done later. GBBN to determine how many are required in each building and where they may go (e.g. only in public JC bldg and maybe every other floor in 800, TBD by Architect).
01/30/17 – GBBN reports findings from the Department of Justice Technical Assistance Services. Comments related to requirements for gender neutral, civil rights, plumbing and local verses Federal Laws.
08/29/17 – GBBN completes two possible layouts and forwards to TEI for review. TEI provided review comments to GBBN and plumbing fixtures to use, Amer Std is the BOD for this project. GBBN will expand plan to section and keep working on this project.
11/30/17 – GBBN will send final layout to TEI and TEI will price up the cost to build this “inside the project scope area”. Ancillary areas not included in this estimate.

02/12/18 – GBBN completes drawing updates and entry in Archibus Project Request Estimate #1950.

by GBBN GBBN

GBBN – Master Plan Services – Existing and Future Buildings

10/12/15 – Facilities notifies GBBN the UC Reading Road Campus option will not be pursued any further. GBBN requested to submit a new SOSS for Master Plan Services for Existing and Future Buildings”.
10/12/15 – GBBN authors and delivers SOSS to Facilities.
12/08/15 – GBBN receives call from Diana Supe about preliminary approval of SOSS.

08/17/18 – Facilities requests three (3) copies of the Master Plan Phase II printed and delivered to Facilities.

08/21/18 – Copies ordered from Phippps.  Facilities confirms printing can be billed to General Services.

09/25/18 – Invoice for printing received by GBBN.

by GBBN GBBN

GBBN – LEED Specifications

01/28/10 – Bert Watts at monthly meeting discussed need for SOSS to be submitted.
03/08/10 – GBBN began editing LEED EB+OM checklist based on 2009 LEED EB+OM manual.
03/11/10 – Energy and Atmosphere webinar held in GBBN’s Office.
03/25/10 – Material Resources Webinar held in GBBN’s Office.
03/26/10 – GBBN internal LEED EB+OM discussions. Tony Yunker to be LEED EB+OM specialist LEED AP.
03/30/10 – GBBN internal LEED EB+OM discussions on costs implications to project and design costs.
04/28/10 – SOSS to be presented to Bert Watts at monthly partnership meeting.
05/12/10 – Signed and Approved SOSS returned.
06/01/10 – Meeting with Phil Babinec, specification writer, to kick-of project.
07/27/10 – Phil Babinec is authoring first protocol and procedural document for review.
08/05/11 – Set of standard specification Table of Contents generated.
02/28/14 – Meeting with specification writer and Professional Services Group about scheduling for completion of this scope of work.
03/03/14 – Internal meeting to reacquaint specification writer on project scope and deliverables.
09/26/14 – Phil is working on these to LEED Version 4. Bert agreed.
12/07/15 – GBBN re-engages the specification authoring. A table of contents and specification master is completed.
12/23/16 – GBBN has in-house staff meeting to discuss agenda for Owner Re-kick-off Meeting.
01/06/17 – GBBN holds follow up in-house meeting to discuss and review items collected as exhibits to share with Owner in next meeting.

by GBBN GBBN

GBBN – General Services

01/09/15 – GBBN attends interview with Selection Committee at County Administration Building, Room #605
01/30/14 – GBBN attends monthly Partnering Meeting.
01/29/15 – GBBN is notified of their successful renewal of the Architectural Partnership.
02/20/15 – GBBN sends Exhibit B to Facilities Department for use in authoring new contract.
02/24/15 – GBBN sends Exhibit A to Facilities Department for use in authoring new contract.
03/13/15 – Final Approved Contracts received from Hamilton County. Contract initialized with Public Defender’s Office 2/3 Floor Renovation Project. No General Services SOSS requested.
05/12/15 – General Services SOSS requested by Bert Watts.
05/26/15 – SOSS hand delivered to Bert Watts.
06/25/15 – GBBN attends monthly Partnering Meeting.
07/30/14 – GBBN attends monthly Partnering Meeting.
08/27/15 – GBBN attends monthly Partnering Meeting.
09/24/15 – GBBN attends monthly Partnering Meeting. Delivered new SOSS for extension.
10/29/15 – GBBN attends monthly Partnering Meeting.
11/03/15 – GBBN delivers SOSS #F010 for 2016 General Services to Facilities.
12/07/15 – Facilities transmits approved SOSS to GBBN.
12/09/15 – GBBN attends monthly Partnering Meeting.
01/28/16 – GBBN attends monthly Partnering Meeting.
02/19/16 – GBBN and Facilities agree to terms for Construction Administration Submittal Review scope for CAB Lobby Building Security to be billed to General Services.
02/25/16 – GBBN attends monthly Partnering Meeting.
03/23/16 – Facilities inquires about potential services for the IFM/WebCentral Space Plan updates for the 800 Broadway northwest corner. GBBN sends an estimate of hours required for the services.
03/31/16 – GBBN attends monthly Partnering Meeting.
04/18/16 – GBBN reviews and approves CAB Lobby Security Millwork Submittals.
04/26/16 – GBBN performs Hamilton County Internal Contract Updates.
04/28/16 – GBBN attends monthly Partnering Meeting.
05/26/16 – GBBN attends monthly Partnering Meeting.
06/28/16 – GBBN completes website updates.
06/29/16 – GBBN attends monthly Partnering Meeting.
07/27/16 – GBBN completes website updates.
07/28/16 – GBBN attends monthly Partnering Meeting.
08/24/16 – GBBN approved for CAB Monitor Relocation services via the General Services.
08/25/16 – GBBN attends monthly Partnering Meeting.
09/29/16 – GBBN attends monthly Partnering Meeting. GBBN asked to inquire about renewel of 800 Broadway LEED EB+OM Certification verses new LEED version.
10/04/16 – GBBN responds to Facilities about the Recertification requirements for 800 Broadway after research by GBBN’s LEED specialist.
10/27/16 – GBBN attends monthly Partnering Meeting.
12/05/16 – GBBN submits SOSS for 2017 General Services.
01/07/17 – GBBN received approved SOSS.
01/17/17 – THP sends BOCC Title Sheet updates to GBBN.
01/26/17 – GBBN attends monthly Partnering Meeting.
01/30/17 – Facilites sends updated Purchase Orders for LEED Specifications and ADA Assessment (CAB) due to erroneous closing of both SOSS.
02/02/17 – Facilities sends Small Business updates to GBBN
02/16/17 – Facilities sends Green Seal Paint Information to GBBN.
02/17/17 – Facilities sends OSHA Fact Sheet to GBBN
02/23/17 – GBBN attends monthly Partnering Meeting.
03/23/17 – GBBN attends monthly Partnering Meeting.
04/24/17 – GBBN discussed with Facilities, generating renderings of 800 Broadway, for the suggested security camera installations on this project. The intent is to interface with the City of Cincinnati Historic Preservation Department for approval.
04/04/17 – GBBN participates in “History In Your Own Backyard” filming for the Alms and Doepke Building.
04/27/17 – GBBN attends monthly Partnering Meeting.
05/16/17 – GBBN emails City of Cincinnati Historic Conservator about impending Security Camera placement on front facade of building.
05/18/17 – GBBN calls City of Cincinnati Historic Conservator about impending Security Camera placement on front facade of building. A voice mail is left.
05/19/17 – City of Cincinnati Historic Conservator emails GBBN to indicated this building is not “locally registered, but is Federally Registered”. This results on no requirement for evaluation by the City of Cincinnati, only Federally but only if Federal Funding is used for the project. GBBN reports findings to Facilities.
05/25/17 – GBBN attends monthly Partnering Meeting.
06/08/17 – GBBN attends meeting at Courthouse, Room #115 to discuss potential Reconfiguration of southern space in office. Facilities determines this can be handled through State Term contracting in lieu of a new SOSS.
06/29/17 – GBBN attends monthly Partnering Meeting.
07/18/17 – GBBN attends City of Cincinnati Buildings and Inspections seminar on Accessibility. Discussed changes with Facilities as an update to the Accessibilities Assessments.
07/27/17 – GBBN attends monthly Partnering Meeting and completes Website Updates.
08/31/17 – GBBN attends monthly Partnering Meeting and completes Website Updates.
09/25/17 – GBBN attends monthly Partnering Meeting and completes Website Updates.
10/26/17 – GBBN attends monthly Partnering Meeting and completes Website Updates.
11/30/17 – GBBN attends monthly Partnering Meeting and completes Website Updates.
01/25/18- – GBBN attends monthly Partnering Meeting and completes Website Updates.  After Partnering Meeting a separate meeting for the new Website Software was held.
02/21/18 – GBBN updates Website using new software.
02/22/18 – GBBN attends monthly Partnering Meeting.
03/22/18 – Facilities authorizes GBBN to author a Gantt Chart for Administration showing the entire anticipated project Schedule for the HCJC Recovery Unit Build-Out.
03/23/18 – GBBN sends Gantt Chart to Administration for review.
03/26/18- GBBN attends Justice Center Space Augmentation Project Meeting.
03/29/18 – GBBN attends monthly Partnering Meeting and completes Website Updates.  After Partnering Meeting a separate meeting for the new Website Software was held.
04/23/18 – Facilities determined Justice Center State Grant Budget and Schedule Analysis would be separate SOSS and not part of General Services.
05/31/18 – GBBN attends monthly Partnering Meeting.
06/28/18 – GBBN attends monthly Partnering Meeting.
07/26/18 – GBBN attends monthly Partnering Meeting and completes website updates.
08/29/18 – GBBN completes updates to Website.
08/30/18 – GBBN attends monthly Partnering Meeting.
08/17/18 – Facilities requests three (3) copies of the Master Plan Phase II printed and delivered to Facilities.
08/21/18 – Copies ordered from Phippps.  Facilities confirms printing can be billed to General Services.
09/25/18 – Invoice for printing received by GBBN.
09/27/18 – GBBN attends monthly Partnering Meeting.
10/25/18 – GBBN attends monthly Partnering Meeting.
11/29/18 – GBBN attends monthly Partnering Meeting.
01/03/19 – Facilites confirms CH Room #205 Permit Reimbursable Expense may be billed to this General Services SOSS.
01/31/19 – GBBN attends monthly Partnering Meeting.
02/28/19 – Monthly Partnering Meeting moved to tomorrow due to conflicts.
03/01/19 – GBBN attends monthly Partnering Meeting.
03/28/19 – GBBN attends monthly Partnering Meeting.
04/25/19 – GBBN attends monthly Partnering Meeting.
05/30/19 – GBBN attends monthly Partnering Meeting.
06/27/19 – GBBN attends monthly Partnering Meeting.
07/22/19 – Facilities agrees to invoice #F072 CAB 10th Floor Conference Room Community Developmenmt project, with unapproved SOSS. to General Services.
07/25/19 – GBBN attends monthly Partnering Meeting.
08/29/19 – GBBN completes website updates and GBBN attends monthly Partnering Meeting.
09/26/19 – GBBN completes website updates and GBBN attends monthly Partnering Meeting.
10/31/19 – GBBN completes website updates and GBBN attends monthly Partnering Meeting.
12/12/19 – GBBN completes website updates and GBBN attends monthly Partnering Meeting.
01/30/20 – GBBN completes website updates and GBBN attends monthly Partnering Meeting.
01/31/20 – Facilities confirms GBBN can discontinue attending any future Partnering Meetings after the March meeting.
02/27/20 – GBBN completes website updates and GBBN attends monthly Partnering Meeting.
03/26/20 – GBBN completes website updates. The regular Partnering Meeting is cancelled due to COVID-19 and State of Ohio shutdown.

by GBBN GBBN

BOE – Training Center Renovation Build-Out

11/10/17 – Facilities requests SOSS be prepared by GBBN.11/14/17 – GBBN authors and delivers SOSS to Facilities.
11/13/17 – TEI submits MEP scope of services to GBBN.
11/14/17 – GBBN authors and delivers SOSS to Facilities.
11/15/17 – BOCC approves BOE Training Center Build-Out project to proceed.
11/29/17 – GBBN and TEI attend Client project kickoff meeting on 11/29/17. Discuss schedule, budget, and design parameters. Additional Field Verification done and photographs taken.
11/30/17 – Next review meeting for IT is 12/13. The SD presentation meeting is scheduled for 12/20. TEI does not need a site plan, roof plan or underslab drawing for this work. GBBN will send us updated plans next week. GBBN can also send section and wall cuts soon.
01/25/18 – Review sets given to BOE for review by BOE and Bldg Owner. We are waiting on comments back and then we will bid this project out. GBBN will update specs and bid dates
02/09/18- Oswald supplies carpet and toilet accessory selections from recent renovation for use in replicating the same in the new build out.
02/16/18 – BOE requests small vision lights be added to Training Room doors for visibility into rooms from Lobby.
02/20/18 – ThermalTech to complete bid sets to send to GBBN for 02/26/18 issuance.
02/20/18 – GBBN distributes ITB information. ITB#021-18 selected by Purchasing. Existing Prevailing Wage Rates will be used due to no new substantive changes made recently. BOE approves 3/7/18 at 10:00 am as Pre-Bid Meeting date.
03/07/18 – Pre-Bid Meeting held at 4700 Smith Road. Meeting Agendas prepared by GBBN are issued and Minutes Recorded along with a Sign-In-Sheet filled out.
03/13/18 – Addenda #1 with Pre-bid Meeting Minutes was issued.
03/15/18 – Addenda #2 issues by ARC and Purchasing.
03/22/18 – Bid opening extended to 3/28/18. Addendums 1-4 released and update the budget and scope to take mechanical deduct alternate for a different control packages.
03/26/18 – GBBN meets Dorn Fire Protection to tour building and contract site.
03/27/18- City of Norwood Building Department was contacted for information on Permitting requirements and logistics.
03/28/18- TEI contacts Hamilton County Plumbing Department about submissions for Permitting.
03/29/18- Bid Opening to be held at 11:00 AM at CAB, Room #507. Apparent low bidder is John P. Tumlin and Sons, LTD.
04/04/18 – GBBN holds Bid Interview with Douglas Tumlin. Meeting Minutes and recommendations send to Facilities. Facilities issues decision to proceed with the contract authoring to John P. Tumlin and Sons, Ltd.
04/05/18 – Facilities reviews and approves final AIA Contract copies to be printed and delivered to Facilities.
04/12/18 – Facilities informs GBBN that the contracts have been approved.
04/18/18 – GBBN submits permit applications for Building and Mechanical Permits to the City of Norwood.
05/01/18 – Plumbing and Fire Protection stamped and signed drawings sent to GC for permitting.
05/08/18 – GBBN/TEI send Plumbing CAD drawings to contractor.
05/08/18 – GBBN forwards tax exempt form to Contractor via Facilities.
05/09/18 – GBBN forwards CAD reflected ceiling plan to Electrical Contractor.
05/10/18 – GBBN forwards Oswald Keying and Wood Door finish information to Contractor.
05/10/18 – TEI forwards Plans Examination language to GBBN for Revision letter.
05/10/18 – Door Hardware Submittal returned from GBBN to GC.
05/11/18 – TEI forwards MEP Revision Draiwngs to GBBN.
05/11/18 – GBBN sends Construction Change Directive (CCD) #1 to GC.
05/11/18 – GBBN coordinated revised door swings, locations and hardware with Facilities, BOE and Door Hardware Consultant.  Plan Revision letter finalized.
05/17/18 – City of Norwood notifies GBBN that Building and Mechanical Permit are approved.  Owner and GC are notified.
05/22/18 – Certified Letter from Becker Electrical forwarded from Purchasing to Facilities and GBBN. GBBN forwards Plan Revision Letter and documents to General Contractor. GBBN completes and forwards revised Door Submittal to GC. TEI sends approved Light Fixture Submittals to GBBN, then forwarded to GC.
05/23/18 – Pre-Construction Meeting is held at BOE Offices. City of Norwood informs GBBN that specification books were not included in permit approval package picked up by GC.  Tumlin notified. HVAC and Plumbing Fixture Submittals returned by TEI and forwarded to GC.  TEI informs resubmittal will follow for Pressfit.
05/24/18 – Electrical Stamped and Signed Drawings given to Electrical Contractor for IBI Permit. First of Tumlin Background Checks have cleared the Local stage.
05/29/18 – ThermalTech attended pre-const meeting with project team and has completed submittal review for the plumbing and HVAC for this project. TTC will try to complete the Fire protection review by 5/31. Plumbing press-fit fittings were approved for use on this project.05/30/18 – GBBN distributes Pre-Construction Meeting Minutes to all attendees. Plumbing Re-submittal approved by TEI and distributed by GBBN to GC. TEI reviews Fire Protection Submittals and indicates “Revise and Resubmit”.  GBBN forwards to GC.
05/31/18 – Fire submittal was asked for revise and resubmit and returned to the contractor. Electrical still needs to see conduit and feeders and lights. Flooring samples are approved.
06/06/18 – Construction Meeting #1 is held at BOE.  Site investigation and photos are taken.  Wood Door stain approval is hand delivered.
06/13/18 – Construction Meeting #2 is held at BOE.  Site investigation and photos are taken.
06/20/18 – Construction Meeting #3 is held at BOE.  Site investigation and photos are taken.  It was determined the plumbing for the restrooms are were switched.  Plumbing inspection was held
06/27/18 – Construction Meeting #4 is held at BOE.  Site investigation and photos are taken.  Change Order #1 originals, signed by the Architect, are delivered to JPT for signatures.
07/11/18-  GBBN issues Construction Change Directive #2.
07/20/18- Signed copy of Application for Payment #2 is received by GBBN from Facilities.
07/24/18 – GBBN resends permission letter from BOE to Tumlin, copied to LaForce and Kleine and sons, concerning the lock core bit number/key for new core keying.
07/25/18 – Construction Meeting #5 is held at BOE.  Site observation and photos are taken.  Punchlist date to coincide with Construction Meeting #7 on 8/8/18. TTE followed up on some plumbing, fire and hvac items with the contractors.   GBBN also completed Architectural/GC Punch List.
08/01/18 –  Construction Meeting is held.
08/08/18 – GBBN and TEI conduct Punch List inspection.  Construction Meeting is held afterwards.
08/15/18 – GBBN receives Application for Payment  #3 (after requested revisions from Pencil Copy Review).
08/16/18 – GBBN resends all door keying information from bidding to Tumlin to be forwarded to LaForce once again.
08/17/18 – GBBN forwards approved Application for Payment #3 to Facilities.
08/24/18 – Build-Out review meeting with BOE personnel.  TTE completed back punchlist of MFEP items and submitted back to GBBN for distribution for the project.  GBBN submits all Punch Lists and Back Punch Lists to Facilities for all disciplines.
08/25/18 – GBBN receives from Tumlin the completed and signed Punch Lists including the completion of the Fire Protection Record.
08/28/18 – GBBN receives via email Change Order Request #3 from Tumlin.
08/29/18 – Pursuant to the Counties directive the Construction Change Order Request from Tumlin is rejected.
09/07/18 – GBBN approves pencil copy of Application for Payment #4.
09/11/18 – GBBN signs and delivers Application for Payment #4 to Facilities.
09/17/18 – GBBN receives Warranty and Close out Manuals from Mayers Electric via transmittal from Tumlin.
09/27/18 – GBBN turned over electrical closeout documents to TTE for review and approve.  BOE confirmed the access controls are done, cleaning is scheduled, supplies are ordered, training is scheduled for next week.  HVAC training still needed.
10/02/18 – GBBN receives Mayers Electric Signed Completed Punch list.
10/08/18 – GBBN signs and delivers Final Application for Payment #5 to Facilities for Processing.
10/23/18 – TEI reviews electrical close out documents and delivers to HCFD for archiving.  ThermalTech sent all plumbing field work to Bert for clogged drain issue.

1/21/19 – GBBN recieves closeout documents from Tumlin.  MEP portion distributed to TEI for review.  Closeout AIA documents sent to Facilities.

1/18/19 – TEI acknowledges approval for MEP closeout documents.  Still awaiting as-built drawing from MEP Subcontractors.
02/26/19 – GBBN recieves inquiry from Tumlin concering closeout of Application for Payment #5.
02/27/19 – GBBN meets with Facilities to review all closeout documents in possession of both GBBN and Facilities. A final list of the missing items is inventoried and reported back to Tumlin.

03/26/19 – Final fire alarm inspection scheduled to be performed at 1:30 on 03/28/19.  Project closeout will be completed after the final inspection.

by GBBN GBBN

CAB – Conference Room #607A/B – Two Office Renovation

Partner Lead: GBBN
09/06/17 – Facilities contacts GBBN and requests that a new SOSS be authored for this first phase of the overall project. Facilities confirms the west wall of the existing Conference Room is to be converted to a glass storefront similar to the GBBN Standards Build-out proposal.
09/07/17 – GBBN issues SOSS to Facilities.

by GBBN GBBN

CAB – Sheriff Re-Entry Renovation Study

06/05/17 – Facilities contacts GBBN about new project and scheduling for Kick-off Meeting.
06/06/17 – GBBN sends Facilities and TEI quick floor plan of the scope discussed in the meeting.
06/08/17 – GBBN quick floor plan of the scope discussed in the meeting to IPM for further investigation. IPM agreed little other options are possible due to the tight spatial constraints. Any other options would not affect estimating.
06/26/17 – GBBN meets with Re-Entry Staff to discuss 2018 Project Request Estimates #1877/8 and possible differences from Estimate #1941.
06/27/17 – GBBN , Facilities meets with Re-Entry Staff to show Four Options for the Renovation. Option #3, without Interview Rooms was selected. Estimate #1877 for the 2018 Estimates was eliminated. Option #4 presented in the meeting will be used for the Estimating Purposes.
07/14/17 – Facilities reports back to GBBN indicating which final version of plan is to be finalized in the Archibus Project Request Estimate. TEI confirms the final layout will not dictate any MEP cost revisions to the estimate. The estimate has been finalized.
02/22/18 – Project ready to archive.

by GBBN GBBN

CAB – Conference Room #607A/B Office Renovations/CAB 6th Floor West Office Renovations/Standards

Partner Lead: GBBN
02/16/17 – Facilities contacts GBBN about new project and scheduling for Kick-off Meeting.
02/21/17 – GBBN meets Facilities and Traci Paquette at the CAB to hold Kick-off Meeting.
02/22/17 – GBBN contacts TEI to discuss scope of project and to discuss questions for Facilities concerning the CAFM/As-Built requirements. GBBN sends question to Facilities for answers. Facilities sends answers to GBBN.
04/26/17 – GBBN meets with Jeff Aluotto and Facilities to discuss expanded scope of work, for more of the same office suite. New finish palates, layouts and associated renderings will be generated. Various options for new office suite layouts and material selections for most of the west half of sixth floor.
06/09/17 – GBBN meets with Administration to present conceptual ideas for proceeding on the CAB 6th Floor West Office Suite.
07/20/17 – GBBN meets internally to discuss the latest developments on the project. GBBN later sends scope questions related to next steps and future regular status update meetings. Facilities responds to GBBN’s questions about next steps with the project and next SOSS. Preliminary contact with made with Theresa before Jeff Aluotto’s pending vacation. Facilities will report back with more input from Theresa concerning the scope required for the next SOSS.
07/26/17 – GBBN finalizes details with RCF concerning Mock-Ups and systems furniture. carpet and glass wall installation capabilities by RCF. GBBN forwards electronic drawing files to RCP for use in organizing mock-ups.
08/03/17 – Facilities confirms Trades can install Electrical Whips for new systems furniture.
08/08/31 – GBBN receives communications from River City Furniture Representative for State Term Contracting.
08/10/17 – GBBN authors SOSS, specifically for this modified scope of work, and delivers to Facilities.
08/25/17 – GBBN receives call from Facilities confirming project is on hold. Facilities requests construction estimate for scope of work be completed before GBBN terminates work.
08/31/17 – GBBN receives clarifications on scope of estimating from Facilities.

10/23/18 – Jeff Aluotto makes request through Steve Kenat that all latest Design information from this project be forwarded to his attention.

by GBBN GBBN

CAB – Lobby Finishes

Partner Lead: GBBN
10/10/16 – Facilities emails GBBN about conversations with Paula Drake with the Auditor Office. She would like to discuss after our next 3rd Floor Meeting.
10/21/15 – IPM and GBBN are approached by Facilities Department to propose additional upgrades to the interior Lobby finishes in addition to the Security Office upgrade.
12/18/15 – IPM and GBBN submit proposed refinishing concept including lighting upgrades and Opinion of Probable Costs to Facilities Department.
10/13/16 – GBBN is approached again by the County to propose changes to the directory and accent wall in the Lobby by Jeff Aluotto. GBBN discovers the new Directory supplied on the recent project is not the one specified and therefore installed in the incorrect location.
10/17/16 – GBBN and Facilities are approached by Paula Drake, Auditor Office, after a meeting on the 3rd Floor Project, to discuss Lobby finishes and Paula’s ideas on how to proceed.
10/17/16 – GBBN authors SOSS for two options and associated Opinions of Probable Costs on the Lobby Finishes. Projected completion date is 10/21/16.
10/21/16 – GBBN requests additional time from Facilities to complete the task.
02/23/17 – No new information, probably of year if this project goes forward.
03/21/17 – Facilities discusses owner requested small changes to most recent Lobby Renovation presentation package. A mark-up of the presentation is given to GBBN and the changes were discussed
04/25/17 – GBBN has completed mark-ups and waiting to complete renderings of front Elevation and Blade Signage recommendations to present to Owner. GBBN will adjust the budget for this job.
08/31/17 – GBBN can finish up report, project will be on hold after that.
09/07/17 – GBBN receives final estimating input from The RCF Group related to the Storefront costing and detailing.
09/08/17 – GBBN submittals final Opinion of Probable Costs to Facilities for the GBBN Build-Out Scheme.

10/23/18 – Jeff Aluotto makes request through Steve Kenat that all latest Design information from this project be forwarded to his attention.

by GBBN GBBN

CAB – ADA Assessment

Partner Lead: GBBN
12/16/15 – Facilities report to GBBN that Preliminary Cost Estimate portion of reports have incorrect references to County Administration Building. Facilities inquires about status of CAB ADA Assessments. GBBN reports the SOSS was never approved to commence beginning of project.
12/17/15 – Facilities transmits copy, of originally approved SOSS to GBBN to commence beginning of project.
04/18/16 – Facilities sends Estimating Project Requests showing the cost estimating portion of these Assessments as listed projects.
06/28/16 – Opinions of Probable Costs for the implementation of the ADA Assessment findings were entered into Archibus as a Project Request Estimate.
03/23/17 – GBBN and Facilities agree to have Assessments completed at the same time as the Annual Project Request Estimating.
07/24/17 – GBBN printed all Archibus Project Request Estimates from 2016 (#801, 802, #627 and #804) and 2018 (#1862, #1851 and #1831) for inclusion into final reports.
10/25/17 – GBBN has all final Project Request Estimates printed and ready for insertion into final reports.

by GBBN GBBN

A&D – Painting and System Furniture Replacement Renovation- Phase 1/ Phase 2

09/02/16 – Letter from Mr. Michael Patton of JFS giving update
06/07/17 – BOCC votes to approve the project for JFS.
06/21/17 – BOCC votes to approve the Meeting Minutes of the 06/07/17 Board Meeting.
06/23/17 – Facilities suggests Design Team begin thinking about an SOSS or SOSS’s for this project.
06/24/17 – GBBN contacts IPM and TEI to discuss ideas for numbers and durations of SOSS. Potential Agenda document circulated by GBBN.
05/26/16 – Facilities sends back Agenda review comments to GBBN. Facilities requests possible dates for Kick-off Meeting from Design Team.
07/24/17 – GBBN, IPM and TEI attended a kick-off and status meeting with Facilities and JFS. A SOSS was requested from the Design Team for the Phase I, Schematic Design and Programming Phase of this project.
07/31/17 – GBBN and TEI send to Facilities an inquiry about Systems Furniture Wire configurations. Facilities responds indicating the 3 circuit configuration is acceptable.
08/04/17 – Facilities responds to GBBN’s questions about scope and renderings for the SOSS.
08/08/17 – GBBN receives SOSS data and input from IPM and TEI for the Phase I Schematic Design and Programming Phase.
08/10/17 – GBBN authors and delivers the SOSS to Facilities.
09/14/17 – GBBN and IPM have meeting with JFS to re-engage on discussions related to logistics and scheduling on project.
09/15/17 – GBBN issues Meeting Minutes to Design Team and owner for review.
10/25/17 – Meeting with JFS for Children’s Services A&D Interiors Programming Meeting to include discussions with the Executive team followed by discussions with the division which is located on 4th floor, 5th floor, and some of 6th floor.
11/28/17 – IPM updates Facilities on status of project and Design Team meetings with JFS.
01/25/18 – 2nd Floor, from 3rd Floor completed.  More Offices/Conference Rooms have been requested on these floors as well as the 5th/6th.  This extra scope of adding more privacy offices, stacked by floors, will be investigated.  THP will be needed as a consultant to investigate File Storage Capacity.  ADA consultant will be required for ADA Comprehensive Audit Reviews.  Cost estimating will be required after IPM completes Design Layouts for each floor to determine of costs for high cubes or hard-wall offices to ceiling are more effective.  The SD  SOSS will be reviewed to determine if additional scope can be absorbed or not.  All programming documents will be distributed to All Groups for review by May of 2018.
02/22/18 – 2,4,5 finished, 3 is drafted, others are being updated, project going well.
04/09/18 – IPM requests additional fees to continue programming due to JFS increased scope creep.  IPM sends proposal to GBBN for SOSS preparation.
04/11/18 – IPM issues project update for JFS meetings and decisions rendered.
04/16/18 – Meeting with Design Team and Facilities to discuss project status and schedule for the remainder of the project.  IPM distributes the latest floor plan layouts to each party.
04/18/18 – GBBN/THP/IPM discuss file groupings and storage relative to a Load Study to be performed by THP.
04/26/18 – Meeting update stated that final drawings are in approval stage by JFS. Once the executive group signs off on these drawings the plans will be ready for the partners. They are trying to gain efficiencies in people relocation and keeping storage with each group. Use LEED approach for this project, make it green as possible and we will probably go after LEED-CI. Provide SD documents and two estimates, one for LEED and one for standard.
05/16/18 – Facilities circulates the final schematic Phase 1 drawings, created by IPM, as approved by the JFS Executive Committee.
05/17/18 – TEI sends SOSS input to GBBN for the Phase 2 portion of the project.
05/23/18 – Facilities indicates LEED may be a component of this project.  GBBN discuss internally what the scope of work will be for Certifying this project.  This information is shared with the design team.
05/24/18 – GBBN, IPM, TEI and Facilities meets to discuss the remainder of the project.  GBBN presents the finalized Preliminary Design and Construction Schedule for the project.
05/29/18 – IPM sends to GBBN the SOSS input for the “Mock-Up Only” SOSS.
05/30/18 – IPM sends to GBBN the SOSS input for the remainder of the Phase 2 (through CD’s) project.
5/30/18 – Facilities confirms JFS has requested the Approved Standard Cubicle “B”, also referred to as the “Field Office Cube Configuration”, be the typical workstation to be used for the Mock-Ups.

by GBBN GBBN

A&D – Rekeying Project

08/22/16 – Bert Watts requested GBBN contact Tony Matre to discuss a potential re-keying project for this facility.
08/24/16 – A voice mail was left with Tony to make initial contact.
08/30/16 – A kick-off meeting was held with JFS, Facilities, GBBN and Assa Abloy to discuss keying options and electronic security locking devices. A site walk through was held to allow Assa Abloy to view existing door hardware types.
08/30/16 – GBBN authors and delivers SOSS to Facilities for the project.
09/06/16 – Facilities requests another copy of the SOSS Coversheet with updated SOSS number.
09/22/16 – Facilities requests literature to document various Keying Master/Grand Master options, Pros and Cons along with an estimate for the rekeying, without any door maintenance, based on the 307 existing doors listed on the spreadsheet by the Building Manager earlier and sent to GBBN. Assa Abloy estimated 30% of the existing doors were panic hardware for this exercise.
09/23/16 – Assa Abloy sends Opinion of Probable Cost estimate for re-keying and the schematic documents relaying the Master Keying options to GBBN. GBBN forwards the information to Facilities via email.
10/12/16 – GBBN authors revised SOSS and delivers to Facilities.
11/28/16 – RFP received from four vendors. Bid Tabulation compiled by GBBN and sent to Tony Matre.
12/01/16 – GBBN instructs Acme they have been selected as the Low Responsible Bidder. GBBN authors AIA contract and delivers to Tony Matre.
12/5/16 – GBBN contacts Acme concerning bidding questions to complete bid recommendations to Owner.
01/10/17 – GBBN confirmed fee is exhausted and henceforth GBBN has completed all obligations. Assa Abloy contacted by GBBN about representing the Owner at the Keying Meeting.
01/26/17- Keying meeting held at A&D with Acme Lock and Assa Abloy. Drawings from bid set are to be used for the proper door numbering to be used on the documentation. Existing malfunctioning card reader in basement stair will be repaired by Maintenance and not part of this project. All drawings and specification section sent to Tony Matre for future use.
03/10/17 – Inquiries were received by GBBN relative to recent meetings and keying schedules between JFS and Assa Abloy. Steve Sears reports to GBBN that Acme Lock still has not received all their Background Checks to begin working onsite. He mentioned JFS is still conduction internal discussions related to input needed by Acme for the keying hierarchy requirements. /Steve felt the process was still moving forward. GBBN reported this information to Assa Abloy.
09/14/17 – GBBN holds impromptu meeting with Assistant Building Manager. The Keying Project is scheduled to soon begin fabrication once final submittals are approved.
11/18/17 – Last we’ve heard they are working on the cores or shipping them. Keep on project list for coordination for A&D Furniture job.
02/22/18 – Project complete, need to decide what to do with old keys. 15 minute changeover to new keying system. Project ready to archive.

by GBBN GBBN

A&D – ADA Assessment

Partner Lead: GBBN
06/16/11 – Bert Watts indicated this Project Request should be broken into eight (8) separate SOSS’s based on each of the separate buildings.
06/17/11 – SOSS submitted in person to Bert Watts
09/16/11 – Signed SOSS received from Bert Watts.
08/24/13 – GBBN completes estimating on impacts of ADA Assessment Studies.
02/26/14 – Assessment report has now been fully reviewed and finalized. The cost estimate component is now in the preliminary stage of completion.
10/13/15 – Bert Watts requests that all Assessments be completed by the first of the upcoming year
12/03/15 – Assessments completed, printed and three sets delivered to Bert Watts.
12/15/15 – Facilities report to GBBN that Preliminary Cost Estimate portion of reports have incorrect references to County Administration Building.
01/08/16 – GBBN picks up reports from Facilities for making corrections.
04/18/16 – Facilities sends Estimating Project Requests showing the cost estimating portion of these Assessments as listed projects
06/28/16 – Opinions of Probable Costs for the implementation of the entered into Archibus as a Project Request Estimate.
03/23/17 – GBBN and Facilities agree to have Assessments completed at the same time as the Annual Project Request Estimating.
07/24/17 – GBBN printed all Archibus Project Request Estimates from 2016 (#801, 802, #627 and #804) and 2018 (#1862, #1851 and #1831) for inclusion into final reports.
10/25/17 – GBBN has final Project Request Estimates completed for insertion into final reports.

by GBBN GBBN

230 – ADA Assessment

06/16/11 – Bert Watts indicated this Project Request should be broken into eight (8) separate SOSS’s based on each of the separate buildings.
06/17/11 – SOSS submitted in person to Bert Watts.
09/16/11 – Signed SOSS received from Bert Watts.
10/27/12 – Preliminary Report completed and sent to Bert Watts for review. Estimating portion of study yet to be completed.
08/24/13 – Estimating completed on the impacts of the ADA Assessments.
02/26/14 – Assessment report has now been fully reviewed and finalized. The cost estimate component is now in the preliminary stage of completion.
10/13/15 – Bert Watts requests that all Assessments be completed by the first of the upcoming year.
12/03/15 – Assessments completed, printed and three sets delivered to Bert Watts.
12/15/15 – Facilities report to GBBN that Preliminary Cost Estimate portion of reports have incorrect references to County Administration Building.
01/08/16 – GBBN picks up reports from Facilities for making corrections.
04/18/16 – Facilities sends Estimating Project Requests showing the cost estimating portion of these Assessments as listed projects.
06/28/16 – Opinions of Probable Costs for the implementation of the ADA Assessment findings were entered into Archibus as a Project Request Estimate.
03/23/17 – GBBN and Facilities agree to have Assessments completed at the same time as the Annual Estimating Project Requests.
07/24/17 – GBBN printed all Archibus Project Request Estimates from 2016 (#801, 802, #627 and #804) and 2018 (#1862, #1851 and #1831) for inclusion into final reports.
10/25/17 – Project Request Estimates are printed and ready for insertion into final reports.

by GBBN GBBN

800 – Juvenile Court and Domestic Court Relocation Study

06/06/17 – GBBN contacted by Facilities about authoring SOSS.
06/07/17 – Hamilton County Facilities requests some modifications to the SOSS including using #F052.
06/08/17 – Revised SOSS submitted to Facilities.
06/27/17 – Facilities sends approved SOSS to GBBN.
06/28/17 – Facilities and GBBN begin discussions for a Kick-off Meeting date.
08/02/17 – Meeting with Facilities and GBBN to discuss scope and approach for moving ahead with project.
08/05/17 – GBBN holds internal review meeting before meeting for presentation to Owner.
08/17/17 – Meetings at 800 Broadway with both Juvenile Court and Domestic Relations Court. Tour of Domestic Court Offices was conducted after meeting. Domestic Relations presented Programming List for GBBN’s use.
08/25/17 – GBBN internally produces meeting minutes and circulates for review.
09/22/17 – GBBN holds internal review meeting before meeting for presentation to Owner.
10/10/17 – Final presentation review set distributed in office for associated personnel to review and comment.
10/18/17 – GBBN communicates with Facilities and Administration related to timing for meeting for final presentation. A final Onwer review draft is sent to the Owner. Ralph Linne responded with corrected financial information.
10/20/17 – Corrected draft with updated financial information is sent by GBBN to all parties involved.

by GBBN GBBN

800 – ADA Assessment

06/16/11 – Bert Watts indicated this Project Request should be broken into eight (8) separate SOSS’s based on each of the separate buildings.
06/17/11 – SOSS submitted in person to Bert Watts.
09/16/11 – Signed SOSS – from Bert Watts.
02/27/12 – GBBN inquired with David Holland of Otis Elevator about ADA compliance options and pricing guidelines.
09/13/12 – Report completed and sent to Bert Watts for review. Estimating portion of study yet to be completed.
08/24/13 – Estimating completed on the impacts of the ADA Assessments.
02/26/14 – Assessment report has now been fully reviewed and finalized. The cost estimate component is now in the preliminary stage of completion.
10/13/15 – Bert Watts requests that all Assessments be completed by the first of the upcoming year.
12/03/15 – Assessments completed, printed and three sets delivered to Bert Watts.
12/15/15 – Facilities report to GBBN that Preliminary Cost Estimate portion of reports have incorrect references to County Administration Building.
01/08/16 – GBBN picks up reports from Facilities for making corrections.
04/18/16 – Facilities sends Estimating Project Requests showing the cost estimating portion of these Assessments as listed projects.
06/28/16 – Opinions of Probable Costs for the implementation of the ADA Assessment findings were entered into Archibus as a Project Request Estimate.
03/23/17 – GBBN and Facilities agree to have Assessments completed at the same time as the Annual Estimating Project Requests.
07/24/17 – GBBN printed all Archibus Project Request Estimates from 2016 (#801, 802, #627 and #804) and 2018 (#1862, #1851 and #1831) for inclusion into final reports.
10/25/17 – GBBN has final Project Request Estimates completed for insertion into final reports.

by GBBN GBBN

250 WHT – ADA Assessment

06/06/11 – Bert Watts indicated this Project Request should be broken into eight (8) separate SOSS’s based on each of the separate buildings.
06/08/11 – SOSS submitted in person to Bert Watts.
06/14/11 – Signed SOSS received by GBBN.
07/21/11 – Review meeting with I/T, Bert Watts and ThermalTech to review drawings and design.
07/28/11 – GBBN visited site and took photographs above existing ceilings and confirmed dimensions. Final design coordinated with ThermalTech.
09/16/11 – Signed SOSS received from Bert Watts.
02/26/14 – Assessment report has now been fully reviewed and finalized. The cost estimate component is now in the preliminary stage of completion.
10/13/15 – Bert Watts requests that all Assessments be completed by the first of the upcoming year.
12/03/15 – Assessments completed, printed and three sets delivered to Bert Watts.
12/15/15 – Facilities report to GBBN that Preliminary Cost Estimate portion of reports have incorrect references to County Administration Building.
01/08/16 – GBBN picks up reports from Facilities for making corrections.
04/18/16 – Facilities sends Estimating Project Requests showing the cost estimating portion of these Assessments as listed projects.
06/28/16 – Opinions of Probable Costs for the implementation of the ADA Assessment findings were entered into Archibus as a Project Request Estimate.
03/23/17 – GBBN and Facilities agree to have Assessments completed at the same time as the Annual Estimating Project Requests.
07/24/17 – GBBN printed all Archibus Project Request Estimates from 2016 (#801, 802, #627 and #804) and 2018 (#1862, #1851 and #1831) for inclusion into final reports.
10/25/17 – Project Request Estimates are printed and ready for insertion into final reports.