by MCB MCB

06/24/15 – TEI received signed SOSS and Purchase Order for project. Mike Barth to establish Kick off meeting with Hamilton County to start project.
07/22/15 – Design kickoff meeting scheduled for 07/23/15 at 9:00 AM at the Justice Center with HCFD and Kevin Horn of the HCSD. Design schedule get developed at 07/23/15 meeting.
08/25/15 – Design Team met on 7/23 to discuss proposed locations. HCSD (Kevin Horn) investigating cost associated with obtaining pedestal mount units so that in the larger Pods, the kiosks can be located adjacent to the columns (much better view from LC). ThermalTech waiting on final design direction from HCSD.
09/23/15 – Design is on-going. TEI met with county electricians to determine location to feed power to panels that will serve electric to the Kiosks. TEI will need to meter the power risers for a period of 30 days per NEC to determine if there is capacity on the existing power risers that are in the building. Upon the completion of the metering process, pending certification of the presumed capacity, the project design can be completed and the drawings issued for bidding purposes.
09/24/15 – Bert said to hold this on public bidding until the funding methodology is in place.
10/28/15 – Electrical capacity on feeders being metered for 30 days per the requirements of the NEC. 30 days compiling data will be complete on 10/30/15 – and ThermalTech will meet with meter installer to remove the meters on Friday 10/30/15. Final Design Meeting scheduled for 11/10/15 to discuss final design review and get bid package ready to send out.
12/07/15 – TEI issued complete document set to Bert Watts for review. Bert has reviewed, and indicated to the Commissary staff that the funds must be allocated by purchasing prior to issuance for bidding. Ready to issue for bid pending funding allocation.
12/08/15 – Project on hold until Kevin advises on funding.
01/26/16 – Project on hold until Kevin advises on funding.
02/23/16 – Project on hold until Kevin advises on funding.
03/29/16 – Project on hold until Kevin advises on funding.
04/27/16 – Project on hold until Kevin advises on funding.
05/25/16 – Project on hold until Kevin advises on funding.
06/27/16 – Project on hold until Kevin advises on funding.
07/27/16 – Project on hold until Kevin advises on funding.
08/23/16 – Project on hold until Kevin advises on funding.
09/28/16 – TEI and John Nester met with Sheriffs office (Kevin) and discussed a project for inmate video visitation, and the kiosk functions in this project could possibly be included in the Video Visitation equipment as well. Possibly looking to combine both projects into a single project.
10/25/16 – TEI issues SOSS to Facilities for study to work on kiosk/video visitation as a single project, pending approval.
01/25/17 – SOSS for study approved. TEI progressing with study – reviewed the capabilities of the Video Visitation systems, and communicating with Kevin Horn for capabilities of the original Kiosk systems to include in report.
02/22/17 – TEI finishing up the study and will issue to facilities for review by 03/01/17. Upon receipt of comments from facilities, will issue final report.
03/22/17 – TEI delivers report to BW – who presents to Sheriff’s personnel. Scope has increased and TEI to re-visit report and address additional scope items from Sheriff’s office.
04/26/17 – Work in progress. New review set anticipated to be to facilities by mid May. Facilities stated that this may get bumped if the SOSS for the matrix maint agreement is approved (that project and the matrix re-bid is higher priority).
05/22/17 – ThermalTech has revised the study to include the items from the initial feedback. TE and facilities requests a meeting with Sheriff’s office first week of June. Meeting pending feedback from Sheriffs office.
06/27/17 – ThermalTech receives signed SOSS and PO to develop the Video Visitation ITB specifications. ThermalTech developing the ITB and is estimating 4 weeks to have a review copy to sheriffs office and to facilities.
07/25/17 – TEI meets with Sheriff’s Office and Facilities. ITB pending funding being put into place. TEI will have all drawings and project manual ready for issuance by August 15. Once funding is in place – ITB # will be requested and project issued for bidding.
08/28/17 – TEI has bid package complete and ready for issuance for bids pending an ITB number and legal wrap dates, and will contact purchasing for the finalization of these pending items once facilities confirms that all funding is in place for the work.
09/26/17 – TEI has bid package complete and ready for issuance for bids pending an ITB number and legal wrap dates, and will contact purchasing for the finalization of these pending items once facilities confirms that all funding is in place for the work. TEI email PDF copies to JN to forward to Kevin Horn at Sheriff’s office.
10/25/17 – Project has been issued for bidding. Pre-bid meeting scheduled for October 27 at 10:00 at the project site. Bids due to purchasing on November 9 at 11:00 AM. ITB # 050-17
11/29/17 – Bids received and opened on 11/09/17. DK was lowest qualified bid, and contracts have been drafted and sent to prosecutors office for approval. Upon receipt of approved contracts and PO – pre-construction meeting will be scheduled with DK.
01/22/18 – BOCC approved DK contract on 01/17/18, and a pre-construction meeting was scheduled with the team and DK for 01/30/18. This project to run concurrently with the JC Matrix project.
02/20/18 – DK has mobilized to site and project is under construction.  Construction progress meetings occur simultaneously with the Matrix project.  The 2″ conduits above the mezzanines have proven problematic, and DK to utilize square wireway mounted directly to deck.  All cables in LC to utilize 4″ conduit into the top of the data rack.
03/27/18 – Construction is ongoing.  5th floor north tower complete.  4th floor, north tower complete by 03/29 EOD.  DK stated that they are on schedule for timely completion of project.
04/25/18 – Construction is on going.  North tower complete except for medical area.  South tower 2nd and most of 3rd floors complete bu the end of the week.
05/30/18 – Construction is on going, near complete.  Punchlist is scheduled for June 5, 2018 at 10:00 AM.  Facilities, HCSO and TEI to complete punchlist.
06/27/18 – Construction complete.  ThermalTech and HCSO conduct punchlist field visit, and ThermalTech delivers punchlist to team.  DK to clarify quote for fiber switches.
07/25/18 – TE issues punchlist.  There is a meeting after the July partner meeting at 1:00 PM to discuss a few remaining items on the punchlist, then a back check of the punchlist to be scheduled.
08/29/18 – ThermalTech, facilities and HCSO conduct punchlist back-check.  There were a few open items remaining on the punchlist.   DK to address and submit signed -off puchlist with closeout documents for the project.
09/26/18 – Close out of project pending the submission of close out documents from DK.
10/23/18 – Close out of project pending the submission of close out documents from DK.
11/28/18 – Close out of project pending the submission of close out documents from DK.
01/29/19 – Close out of project pending the submission of close out documents from DK.
02/26/19 – TEI finally receives the final closout documents from DK.  TEI processing an will deliver to HamCo.
03/26/19 – TEI delivers close out documents to facilities department.  Facilities requests updated pricing from DK for installation of phone upgrades to be completed as a potential CO to the project.
04/24/19 – HCFD requests possible CO pricing from DK for adding kiosks in the Reading Road and the Woodburn Avenue facilities, and the telephone pricing for all of the buildings.  Pending funding availability.
05/29/19 – TEI authors CO for DK to route cables to kiosk locations, terminate cabling with RJ45 data crimp ends, and provide the holes as necessary per the request of the HCFD.
06/26/19 – CO pending the acceptance of the contract between Inmate phone system vendor and Hamilton County.
07/24/19 – CO pending the acceptance of the contract between Inmate phone system vendor and Hamilton County.
08/27/19 – CO pending the acceptance of the contract between Inmate phone system vendor and Hamilton County.
09/25/19 – CO pending the acceptance of the contract between Inmate phone system vendor and Hamilton County.
10/30/19 – Project pending execution of the contract between Inmate phone system vendor and Hamilton County.
12/11/19 – Project pending execution of the contract between Inmate phone system vendor and Hamilton County.

01/28/20 – Project pending execution of the contract between Inmate phone system vendor and Hamilton County.

02/26/20 – Project pending execution of the contract between Inmate phone system vendor and Hamilton County.